Staff Assistant III

Utah State University

Overview

The Staff Assistant III reports to the Program Director of Global Learning in the Jon M. Huntsman School of Business and provides administrative, operational, and logistical support for Global Learning programs and international experiences. This position supports the planning, coordination, and execution of Global Learning initiatives through marketing and promotional efforts, student engagement support, program logistics, financial and travel-related processes, program documentation, and coordination of program materials and resources.

Responsibilities

Performs general office duties including answering phones, data entry, coordinating meetings, distributing mail, and maintaining office supplies.
Greets and directs visitors to the Global Learning office and assists students, faculty, and staff with program-related questions and resources.
Assists with maintaining program records, participant information, and organizational systems, including passport and visa tracking, passenger lists, and flight itineraries.
Provides administrative support for financial and travel-related processes, including submission of travel authorizations, travel reimbursements, purchasing card (P-card) approvals, and related documentation.
Supports marketing, and promotional efforts for Global programs through presentations, newsletters, study abroad fairs, tabling events, information sessions, and other outreach activities.
Assists with program recruitment by supporting Global Ambassadors/student employees through classroom presentation coordination and training support.
Provides administrative and logistical support for Global Learning programs, including logistical research, preparation of program materials, Canvas course support, meet-and-greet coordination, Field Guides/Travefy content updates, and coordination of host gifts.
Assists with post-program evaluation and reporting processes, including data collection and organization of participant feedback.
Performs miscellaneous job-related duties as assigned.

Qualifications

Minimum Qualifications:

Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor's degree is required

Preferred Qualifications:

Familiarity with Banner, Salesforce, Canvas, and other USU software systems
Familiarity with USU policies and procedures
International work or education experience

Knowledge, Skills, and Abilities:

Excellent technical skills
Excellent critical thinking skills
Excellent organizational skills
Strong verbal and written communication skills
Excellent customer service skills
Ability to work well under pressure, managing multiple tasks and deadlines simultaneously
Ability to work independently using good judgment, initiative, and creativity

Required Documents

Along with the online application, please attach:

1. Resume/CV to be uploaded to the Candidate Profile under "Resume/CV"

2. Cover Letter to be typed/pasted into a text box at the end of the application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience with excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

We believe that the best leaders dream big, prepare, take risks, create value, and give back. The Huntsman School provides unique learning experiences that develop these characteristics, preparing students to become leaders who leave the world better than they found it.

We started as the first business school in the West and have a proud legacy, but we're not done yet. We strive each year to "Dare Mighty Things," to honor the Huntsman name by putting our students first and developing programs that align with values such as ethical leadership and entrepreneurial spirit. We see successful outcomes of this approach in the lives of our students and alumni every day. We invite you to become a part of our aspirational journey.

University Highlights

Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women's volleyball, three consecutive Mountain West tournament titles in women's soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io.

*updated 12/2025

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU's non-discrimination policies:

Matthew Pinner

Executive Director

Civil Rights & Title IX Office

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View phone number on click.appcast.io | Old Main Rm. 401D

1475 Old Main Hill, Logan, UT 84322

Cody Carmichael

Title IX Coordinator

View email address on click.appcast.io

View phone number on click.appcast.io | Old Main Rm. 402D

1475 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

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U.S. Department of Education

Office of Assistant Secretary for Civil Rights