Maintenance Manager

Maintenance Manager

Assists the Facilities Director with project planning, design and scoping, budgeting, procurement, and implementation and maintaining of the Town and School building projects. Oversees and participates in the work of employees engaged in the upkeep, maintenance and repair of buildings and related structures and/or building utility systems; maintain records of work progress, materials and equipment used. This position is also accountable for independently conducting operations reviews and inspections of the maintenance of facilities for compliance with DPS, fire safety, and other applicable codes and regulations.

Ability to recognize Town/School-wide priorities and work cooperatively to support their accomplishment as part of the Facilities management team. Assist the Facilities Director with the planning, design and scoping, budgeting, procurement, and implementation of the Town and School building infrastructure projects. Work with the Facilities Director and Consultants in the preparation of specifications for work to be done under contract. Oversee assigned construction and renovation projects for town and school buildings from inception through closeout; assist with the bidding process and selection of construction contractors, architects, and consultants; monitor project design and construction progress for adherence to project timelines and budgets and performance of consultants and vendors. Perform cost accounting on project work; and generate detailed written reports as needed on construction progress. Assist the Facilities Director with the procurement of operations and maintenance related Town and School facilities projects including: the repair and maintenance of buildings; fields and grounds; vehicles; and equipment. Prepare specifications for purchase of materials, supplies and equipment necessary for the care and maintenance of buildings and grounds. Visit Town and School buildings to coordinate project implementation and monitor progress. Must be computer literate; familiar with computer software applications such as word processing, spreadsheets and other applications tailored to specific departmental needs. Must possess considerable knowledge of maintenance practices, methods and procedures and a demonstrated ability to lead and motivate other employees. Must have the ability to deal tactfully and effectively with fellow employees, supervisors and general public. Performs similar tasks as assigned, including functions of those in a lower classification. Trains and distributes work orders to Maintenance employees. Trains in performing assigned duties if needed. Performs other duties and functions as required or directed.

Recommended Minimum Qualifications: Education and Experience: High School Diploma with three-five (3-5) years of facilities management or building maintenance experience preferred. Strong customer service skills and possess sound judgment. Experience with Microsoft Word, Excel, Outlook, Building Management Systems, and work order systems. Special Requirements: Must have and maintain a valid Massachusetts driver's license.

Knowledge: Knowledge of the policies, procedures, specifications, standards and guidelines governing assigned unit activities. Must have superior skills in the operation of power and hand tools common to the building trades. Knowledge of machines and tools, including their designs, uses, repair, and maintenance. Ability to provide routine maintenance on equipment and determining when and what kind of maintenance is needed. Ability to identify and understand gauges, dials, or other indicators to ensure a machine or equipment is working properly. Conducting tests and inspections of products, services, or processes to evaluate quality or performance.

Abilities: Ability to communicate clearly in written and oral form; ability to establish and maintain cooperative relationships with town officials and governmental representatives. Ability to make basic arithmetical computations and tabulations in a timely and accurate manner, maintains confidential information, maintain, manage, and organize complex records. Ability to plan, assign and supervise the work of department personnel. Ability to manage and prioritize multiple work orders under time sensitive deadlines. Strong ability to multitask.

Skill: Excellent customer service, interpersonal and organizational skills; skill in working with numbers and detail; excellent analytical and communication skills; must have good computer skills.

Work Environment: Maintenance Manager will work indoors and outdoors; lift and carry heavy objects and equipment; climb ladders or scaffolds; may work varied shifts and/or irregular hours; may work under exposure to high noise levels, high voltage wires, etc.; and may operate light motor vehicles. The work environment involves everyday discomforts typical of offices with regular interruptions from the public and other Town employees. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. In addition, the employee may be required to work on ladders, outdoors and under inclement weather conditions. Employee may be required to work beyond normal business hours.

Occupational Risk: Personal injury could occur through employee failure to properly follow safety precautions or procedures in the course of related duties. Examples of injury may include bruises from falls, minor cuts or burns, or muscular strains and serious personal injury while completing work tasks. Must function in a safe manner including wearing the proper personal protective equipment at all times.

Physical Demands: Work requires some agility and physical strength, such as moving in or about facilities or standing or walking most of the work period. Work requires lifting heavy objects and carrying them. There may be need to stretch and reach to retrieve materials. Usually, the work will require extended physical effort over a significant portion of the day. Must be able to move and work off of a ladder, lift 50 lbs, above head, kneel down and sit down on the floor for 30 minutes.

Motor Skills: Duties involve assignments requiring application of hand and eye coordination with finger dexterity and motor coordination. Examples include; building maintenance tools, using a personal computer and/or most other office equipment, typing, filing, moving objects, sorting of papers or operating a motor vehicle.

Visual Demands: Position requires the employee to frequently read documents and reports for understanding and analytical purposes.