HIM Medical Records

Health Information Management Specialist

At Proliance Surgeons our patients come from all walks of life and so do we. We hire and support people from diverse backgrounds, fostering growth and development to make Proliance a great place to work. Our unique experiences and perspectives help us deliver Exceptional Outcomes, Personally Delivered.

We are proud to offer a comprehensive and competitive benefit and pay package including health coverage, 401k with match and profit share, PTO and more! For further details regarding Benefits and Washington State Minimum Wage details please visit our careers page at Compensation during the offer process will be determined based on factors such as compensation structure, experience, qualifications, and internal equity. Be Part of Who We Are!

We are seeking a highly organized, detail-oriented, and dependable Health Information Management Specialist to join our busy 10-physician care center. This position is responsible for maintaining the accuracy, integrity, confidentiality, and accessibility of patient health records while supporting physicians and staff with timely medical-record services.

The ideal candidate:

• Understands the importance of accurate health information, has strong knowledge of HIPAA and medical-record requirements, and can effectively manage competing priorities in a fast-paced medical practice.
• Ensure patient records are complete, accurate, properly filed, and readily accessible to authorized staff.
• Process medical-record requests, including requests from patients, attorneys, insurance companies, other healthcare providers, and authorized third parties.
• Respond to record requests within required timeframes while following appropriate authorization and release procedures.
• Monitor and process incoming medical records, referrals, reports, correspondence, and other health information.
• Maintain strict confidentiality of protected health information and follow HIPAA and other applicable privacy requirements.
• Communicate professionally with patients, providers, staff, outside medical facilities, and other authorized requestors.
• Perform other HIM and medical-record duties as assigned.

Location: Proliance Edmonds Orthopedic Center (Edmonds, WA)

Schedule: Monday - Friday, 8:30am - 4:30pm

Key duties and responsibilities of the Health Information Management Specialist include, but are not limited to:

• Responsible for maintaining accurate tracking file for receipt of dictation and signatures.
• Communications with physicians and their care teams to ensure timely receipt of dictation and signatures.
• Responsible for meeting active annual goals for the medical records department with chart audits and compliance.
• Verify and operate within state mandated requirements for medical records requests.
• Issue invoices and track payments from entities requesting medical records.
• Retrieve appropriate chart documentation as indicated by the facility policy for returning patients.
• Maintain confidentiality and compliance measures for medical records maintenance at the center.
• Tracking completion of pathology reports.
• Assist with the registration of surgery patients including obtaining all appropriate insurance information and signatures from patients.
• Assist in retrieval hospital/ER records for all transfer patients and/or cases.
• Accountable for reporting occurrences through the established reporting process related to employee and/or patient/visitor events.
• Fosters the developmental and educational process of self, colleagues, trainees and students (includes functioning as a preceptor as needed).
• Participates in acceptable continuing education, fostering career and skill development including meeting departmental continuing education requirements.
• Assists in managing controllable costs by the proper, non-wasteful use of Surgery Center resources.
• Any and all other duties as assigned including those assigned to Patient Services Representative (see Patient Services Representative Job Description).

Education/Experience:

• High School diploma/GED or equivalent
• Medical terminology knowledge preferred
• Two years of experience in related field preferred

Knowledge, Skills and Abilities:

• Comply with company policies, procedures, practices and business ethics guidelines.
• Complete job required training.
• Comply with all applicable laws and regulations, (e.g. HIPAA, Stark, OSHA, employment laws, etc.)
• Demonstrate prompt and reliable attendance
• Work in the surgery center during business hours
• Travel independently throughout the surgery center (which may include movement from floor to floor); frequent bending, lifting, standing, stooping or sitting for long periods of time may be required
• Work at an efficient and productive pace, handle interruptions appropriately and meet deadlines
• Communicate and interact in a respectful and professional manner
• Prioritize workload while being flexible to meet the expectations of the daily operations
• Apply principles of logical thinking to define problems, establish facts, and draw valid conclusions
• Understand and execute a variety of instructions
• Effectively operate equipment and communicate on and operate the phone system
• Work independently with minimal supervision
• Travel to other work locations, if required

Work Environment/Physical Demands:

The work environment/physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable differently abled persons to perform the essential functions.