Probate Clerk

Probate Clerk (Open)

The work we do matters!

Hiring Agency: Supreme Court - Agency 5

Location: Fremont, NE

Hiring Rate: $18.393

Job Description:

** The Judicial Branch does not sponsor STEM (form i-983) or non-immigrant work visas for this position. **

The Judicial Branch offers:

• 79% employer-paid health and prescription insurance
• Dental and vision insurance plans available to purchase
• Short-Term and Long-Term Disability, available to purchase
• Employee Assistance Program (EAP) for confidential support
• Flex Spending (FSA) and Health Savings Accounts (HSA)

Financial Security:

• 156% state-matched of the first 4.8% contribution to retirement plan
• FREE $20,000 Life Insurance Policy
• Optional Life Insurance and AD&D available to purchase
• Paid Time Off & Leave
• 13 paid holidays annually
• Paid vacation and sick leave that begin accruing immediately
• Military leave and Funeral/Bereavement leave

Professional Growth:

• Paid training to develop your skills
• Free continuing education credits to maintain professional certifications
• Access to specialized courses through Judicial Branch Education
• Opportunity for bilingual pay

This classification level performs a variety of high-level support/clerical tasks that require exceptional attention to detail of work processes to promote effective and expeditious decision making, by the appropriate authority, of the following: wills, special administrations, estates, guardianships, and conservatorships. Responsible for the review and acceptance of electronic and over the counter filings for permanent record, case assignment, file assembly, and entry of case information into court software. Responsible for the monitoring and reviewing for case progression timeline compliance. Prepares notices, correspondences for probate hearings, as well as additional correspondences, as instructed by the Judges and/or Judicial Administrator/Clerk Magistrate. Performs other clerical tasks such as answering phone, processing mail, receipting money, and performing other general office duties.

Location: Judicial Center, 3rd Flr, 428 North Broad Street Fremont, NE 68025-4967

Salary: A Probate Clerk's salary range is $38,257.13 - $46,612.56. After probation period is completed, the Permanent wage will increase at least 2.5%. Pay rate may be commensurate with education and/or experience within fiscal constraints, if approved.

Job Duties:

• Provides customer service to internal and external customers, which includes answering phones and greeting walk-in visitors, responding to requests for information from staff and/or the public, and answering routine questions.
• Performs clerical tasks, which includes review and acceptance of electronic and over the counter filings; collecting fees and other payments; receiving, processing, sorting, filing, and/or distributing a variety of correspondence, materials, billings, payments, deliveries, mail, and/drop paperwork, and other applicable documents.
• Enters information into applicable court databases and/or other computerized systems to collect and maintain court records and information in assigned area of responsibility and process court motions/filings.
• Receives and processes, utilizes exceptional attention to detail, to promote effective and expeditious decision making of all cases associated with probate filings which includes but not limited to estates, wills, special administrations, guardianships, and conservatorships.
• Prepares, records, and/or maintains information, to include verifying filings and information for accuracy and ensuring appropriate corrections are completed.
• Performs other duties of a similar nature or level.

The above classification responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Requirements/Qualifications:

Minimum Qualifications:

Associate degree in related field or High School Diploma or equivalent (G.E.D.) combined with 4 years of related experience to successfully perform the essential duties of the job such as those listed above.

All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.

Knowledge Requirements:

• Customer service principles.
• Computers and related software applications.
• Federal, state, and local laws, rules, and regulations.
• Office procedures, methods, and equipment.
• Data entry techniques.
• Criminal history information.
• Probate Court function, mode of operation, and related statutes, rules, and regulations.

Skill Requirements:

• Providing customer service.
• Maintaining records.
• Performing data entry.
• Operating standard office equipment.
• Using computers and related software applications.
• Reviewing reports for accuracy.
• Read and comprehend departmental rules, regulations, procedures, and instructions.
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements:

Positions in this class work is primarily sedentary, although some slight physical effort may be required, not to exceed 20 lbs.

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Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.