Production Assistant

Production Assistant EventEQ is seeking a Production Assistant to provide essential behind-the-scenes support for live events. This role is critical to keeping productions organized, accurate, and on track by supporting quoting, documentation, billing, scheduling, and communication across teams. If you are detail-oriented, deadline-driven, and enjoy supporting live events from the operational side, this is a great opportunity to join an industry leader. EventEQ, a division of Entertainment Technology Partners (ETP), delivers innovative audiovisual solutions for meetings, conventions, corporate events, live productions, and entertainment experiences nationwide. We are committed to technical excellence, exceptional client service, and creating unforgettable event experiences. As a Production Assistant, you will support operational workflows that help ensure successful event execution from initial quote through final billing. Quoting Support Assist with quote preparation and updates to ensure accuracy, efficiency, and profitability Documentation Management Request, collect, track, and maintain client documentation including certificates of insurance, credit requests, tax exemption certificates, terms and conditions, and signed agreements Billing & Invoicing Support Partner with Account Executives to ensure deposits, invoicing, and billing processes are completed accurately and on time Deadline Management Monitor Technical Prep List (TPL) and List of Labor (LOL) deadlines while communicating reminders and escalating missed deadlines when necessary Crew & Show Coordination Ensure crew schedules, event documentation, and show information are accurately posted and maintained within internal systems Equipment & Labor Verification Assist Account Executives with reviewing equipment and labor requirements to ensure quote accuracy Expense Processing Review technician expense submissions and assist with approval workflows Reporting & Communication Monitor Open Quote Reports and communicate updates to internal stakeholders Administrative Support Provide day-to-day operational and administrative assistance to support successful event execution Cross-Functional Collaboration Work closely with Account Executives, Operations, Production, and Technical teams to maintain efficient workflows and communication Strong attention to detail and organizational skills Excellent written and verbal communication abilities Ability to manage multiple priorities in a fast-paced environment Strong time management and problem-solving skills Ability to work effectively in a collaborative team environment Comfort working with deadlines and time-sensitive information Experience in event production, operations, administration, or project coordination is a plus Proficiency with Microsoft Office and business software systems preferred Live Event Industry Exposure Support exciting events, productions, and experiences nationwide Career Growth Gain valuable experience within a growing entertainment technology organization Collaborative Culture Work alongside experienced professionals who value teamwork, innovation, and excellence Dynamic Environment No two days are the same in the fast-paced world of live events Comprehensive Benefits Medical, dental, vision, life and disability insurance, flexible spending account, 401(k) with company match, and paid time off for eligible employees EventEQ is a Tobacco-Free and Drug-Free Workplace and an Equal Opportunity Employer. We participate in E-Verify and comply with all applicable leave laws, including FMLA. Ready to support world-class live events and help deliver exceptional client experiences? Apply today and take your career Beyond Technology with EventEQ. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.