Shipping & Receiving Clerk

Job Description

Job Description

Job Title: Shipping & Receiving Clerk

Department: Supply Chain Management

Reports to: Supervisor, Shipping & Receiving

FLSA Status: Non-Exempt

Pay Type: Hourly

Objective of the Position : This position is designed to ensure proper receipt of deliveries and accurate processing of shipments. Additionally, the Clerk is to work with the Accounting department to ensure timely payments to suppliers and proof of delivery to our customers.

Essential Accountabilities: The position incumbent ensures, that

Shipping Responsibilities:

• Sends accurate and timely ASNs
• Schedules customer shipments based on customer directives, and distributes as needed to internal and external teams
• Creates scheduled pick up sheets for customer shipments
• Creates accurate shipment paperwork necessary for customers and locations, including: shippers, BOL, and customs
• Creates labels for shipments per customer requirements
• Monitors truck log to ensure accurate window times
• Coordinates with other shipping representatives to ensure timely call in of trucks
• Troubleshoots and corrects errors on shippers/invoices to ensure that inventory and billing are correct
• Creates and processes RMA’s

Receiving Responsibilities:

• Receive, inspect, and sign for all material and packages coming into the building
• Match the parts received to the packing slip and PO
• Verify the part numbers on the PO match the part numbers on the packing slip
• Process the PO on the computer using SAP
• Process Customer Returns using SAP
• Make sure the parts and bin boxes are in the proper order with labels, and it is easy to read the part numbers
• Work with the planners on parts that are running low and need to be ordered, and in order to maintain appropriate inventory levels
• Work with daily cycle counters to reconcile receipt issues

Secondary Accountabilities: The position incumbent ensures, that

• Updates and maintains daily reports from SAP, and distributes as needed
• Creates a daily list of what can be boxed for service
• Performs layered audits
• Other duties as assigned

Requirement Profile:

Professional Background / Basic Qualification / Work Experience:

• HS Diploma or equivalent
• Minimum one year related experience and/or training in manufacturing setting, preferably in materials.
• Must be proficient in Microsoft Excel, Word, Outlook, and a strong knowledge of SAP is preferred
• Familiar with both the UPS and FedEx system a plus
• Must have an understanding of the parts that are being received
• Professional demeanor and cooperative attitude
• Good written and oral communication skills
• Detail oriented, highly organized, and responsible

Technical Expertise:

• Ability to read and comprehend simple instructions, short correspondence, and memos, and write simple correspondence
• Business Acumen- Understands business implications of decisions
• Knowledge of continuous improvement of products for manufacturability
• Strives to continuously improve expertise, knowledge, and skills

Methodical Competence:

• Ability to maintain a safe and clean work environment
• Adaptability – Able to deal with frequent change, delays, or unexpected events
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent
• Dependability - Follows instructions, responds to management direction
• Organizational Support - Follows policies and procedures; Supports organization's goals and values
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations

Working Conditions:

• This position involves working indoors around mechanical and hazards, fumes, irritants, with exposure to cold, heat and high noise levels under adverse conditions.
• The person must spend time walking around the manufacturing plant floor as well as warehousing and material handling venues.
• While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and fumes or airborne particles.

Physical Requirements:

Sits: Frequently 2.5 - 5.5 hours daily

Stands: Occasionally .25 - 2.5 hours daily

Walks: Occasionally .25 - 2.5 hours daily

Drive: Occasionally .25 - 2.5 hours daily

Lift/Carry 0-10 lbs.: Occasionally .25 - 2.5 hours daily

Lift/Carry 10-20 lbs.: Occasionally .25 - 2.5 hours daily

Lift/Carry 20-50 lbs.: Occasionally .25 - 2.5 hours daily

Lift/Carry 50- over 100 lbs.: Occasionally .25 - 2.5 hours daily

Reach Above: Occasionally .25 - 2.5 hours daily

Bend/Stoop: Occasionally .25 - 2.5 hours daily

Use Hands for Pushing/Pulling: Occasionally .25 - 2.5 hours daily

Use Hands for Manipulations: Never

Stress Level of Job: Moderate