Executive Assistant

Executive Assistant Job Locations: US-MN-St. Paul ID: 2026-8513 Category: Administrative/Clerical Work Location Type: Physical Type: Regular Full-Time Schedule: Monday - Friday business hours. In office position. Hourly Rate: $27.00 - $33.00/hr. Benefits Paid time off, sick time, 403(b), retirement plan (including medical, vision, dental, paid time off, and sick days). 403(b)-retirement plan with a generous employer contribution. Responsibilities Set up meetings for Vice President, direct reports, leadership team, and cross-functional teams including producing agenda and ordering refreshments; assist with travel arrangements; support strategic alliances and strategy. Effectively manage the calendar of the Vice President to maximize efficiencies. Contract management: CRM, electronic files, paper files, provide support for RFP - formatting (Word, Excel, and PowerPoint) and printing. Create and modify documents (letters, reports, spreadsheets, presentations, meeting materials, mail merge) by inputting, editing, retrieving, copying text/data, and graphics as requested/needed. Coordinate leadership training with external vendors or consultants, as needed, by scheduling all meetings, providing directional communication to leaders, providing meals and ideas for travel/hotel. Maintain calendars by planning, coordinating, and scheduling meetings, conferences, teleconferences, and travel. Provide historical reference by developing and utilizing file retrieval systems, recording meeting discussions and actions. Assist with event planning and meeting logistics. May require support at offsite locations. Answer phone calls, provide information to callers or connect callers to appropriate people. Develop, implement, and improve office policies and procedures. HR support: Assist with Job Descriptions on JD templates. Create NEO policy and benefit folders, setup, and NEO presenters' schedule. Prepare org charts and other HR responsibilities. Client services: Support customer written communications, prepare PowerPoint presentations for customers, support team meetings (IDT, HS, CS), assist in developing PowerPoint presentations and documents for customer review. Physician Services: Create and publish all donor related letters that Physician Services distributes. Assist physicians with publication editing, formatting, graphics, and references. Marketing and Communications: Assist with RFP responses, holiday cards, and Town Hall presentations. May provide periodic administrative support to Medical, Finance, and Laboratory Directors on an ad hoc basis. May assist other administrative staff with project or overflow work, including but not limited to word processing, data entry, presentations, filing, mail delivery and report material preparation. Qualifications Education: High school diploma or GED. Post high school credits or Bachelor's degree preferred. Experience: Three years related experience demonstrating expertise as administrative assistant at executive level. Skills: Demonstrated proficiency of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). Excellent written and oral communication skills. Strong organizational and time-management skills. Demonstrated ability to work independently and as a team. Knowledge of general office equipment, i.e. printers, fax machine and telephone system. Ability and willingness to work cooperatively with others. High degree of discretion dealing with confidential information. #J-18808-Ljbffr