Procurement Specialist II

Job Description

Job Description

Overview

Employment in this role is conditional upon successful execution of the contract by the client.

The Work

Procurement Specialists II perform a variety of tasks and analyses in all phases of the acquisitions process. Procurement Specialists advise and assist government managers on acquisitions related topics as appropriate. Specific processes may vary depending upon the directorate and/or office assigned, with specific activities, workflows, and systems/tools governed by Standard Operating Procedures that typically evolve over time.

This position aligns with Cayuse’s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.

Responsibilities

Key Responsibilities

• Drafts Acquisition Plans for new contract requirements to include writing (SOWs), Independent Government Cost Estimates (IGCEs), and all other technical requirements for contracts with total value under $5,000,000.
• Conducts market research, data analysis, and technical evaluations from vendor proposals.
• Reviews planned orders, creates requisitions for purchased items and supports the approval process.
• Tracks order acknowledgement; confirms lead times, delivery dates, and costs; and communicates with the program office on any discrepancies or disruptions.
• Reviews and tracks purchase orders until they are closed.
• Reviews orders to confirm that they adhere to supplier agreements and contracts, and reports nonconformance.
• Reviews invoices to confirm delivery of goods and assists with invoicing discrepancies.
• Identifies opportunities and recommends actions to achieve efficiencies.
• Evaluates supplier’s capacity to perform and comply and makes recommendations to management concerning products and services and available sources of supply.
• Advises program office and resource management of any procurement policy changes.
• Assists COR with eFiling requirements.
• Other duties as assigned.

Qualifications

Qualifications – Here’s What You Need

The qualifications and skills listed below are intended to provide a general overview of the requirements for this position. However, due to the anticipated nature of the contract and the absence of a finalized task order from the client, this list should not be considered all-encompassing. Additional qualifications, certifications, skills, or experience specific to the client’s requirements may be identified and requested upon award of the task order. Candidates should demonstrate flexibility and a willingness to adapt to evolving responsibilities as outlined by the client.

• Bachelor’s degree, or at least five (5) years of relevant work experience or equivalent combination of formal education and relevant work experience.
• Experience applying analytical skills to procurement issues.
• Maintains professional competence and specialized knowledge base by keeping abreast of emerging themes and best practices.
• Basic knowledge in acquisitions or supply chain fields.
• Basic knowledge of Federal Acquisition Regulations (FAR) and other procurement statutes, policies, and procedures.
• Secret Clearance is required.
• Due to the nature of work at the client’s site, U.S. Citizenship is required.
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum Skills:

• Must be proficient in the use of Microsoft applications (MS Word, PowerPoint, and Excel).
• Must be highly organized and have excellent oral and written communication skills in order to interface with personnel and other government agencies at all levels.
• Demonstrated ability to handle multiple tasks simultaneously.

Our Commitment to you / overview of benefits

• SCA Health & Welfare fringe benefits.
• Telemedicine
• Dental & Vision
• EAP
• Basic Life and AD&D Insurance (Company Provided)
• Voluntary Life and AD&D options
• 401(k) Retirement Savings Plan with matching after one year
• Paid Time Off

Reports to: Program Manager

Working Conditions

• Professional office environment, with the ability to work onsite in the main office.
• Must be physically and mentally able to perform duties extended periods of time.
• Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
• Must be able to establish a productive and professional workspace.
• Must be able to sit for long periods of time looking at computer screen.
• May be asked to work a flexible schedule which may include holidays.
• May be asked to travel for business or professional development purposes.
• May be asked to work hours outside of normal business hours.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Cayuse is an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law.