Executive Housekeeper

Operational

• In concert with Director of Rooms support the efficient functioning of operations.

• Ensures the smooth and efficient running of the Housekeeping/Laundry/Flower Shop department, ensuring that all the policies and procedures outlined in the Departmental Operations Manual are strictly adhered to.

• Be responsible for the inventory of guest supplies, cleaning supplies, printing and stationary for the rooms, linen, etc.

• Carries out inventory taking of supplies and operating equipment as required by the Finance Department.

• Be responsible for hotel flower arrangements.

• Communicates with and supervise the hotel’s contracted pest-control and other contracted companies to ensure that effective programmes are instituted and maintained.

• Oversees the cleanliness of guest rooms and public areas.

• Oversees the cleanliness of public and back-of-the house areas.

• Works with vendors to provide uniforms for all hotel employees.

• Ensures the proper handling and control of lost and found items.

• Conducts frequent and thorough inspections of guest rooms and Rooms areas in general together with the Front Office Manager, Housekeeping/Laundry Manager and/or Assistant Managers - Housekeeping/Laundry/Flower Shop.

• Oversees that all daily arrival V.I.P. rooms, special request rooms, and long stay guest rooms are prepared with the appropriate welcome and other amenities.

• Works closely with the Front Office and Engineering Departments to block rooms as necessary for maintenance.

• Ensures all company minimum brand standards have been implemented, and that optional brand standards have been implemented where appropriate.

• Assists in ensuring that all Touches of Hyatt and the Rooms Top 20 have been implemented.

• Responds to the results of the Consumer Audit and ensures that the relevant changes are implemented.

• Works closely with other management personnel in a supportive and flexible manner, focusing on the overall success of the hotel and the satisfaction of hotel guests.

• Ensures Housekeeping/Laundry/Flower Shop employees work in a supportive and flexible manner with other departments, in a spirit of “We work through Teams”.

Administrative:

• Oversees and assists in the preparation and updates of the Housekeeping/Laundry Departmental Operations Manual.

• Conducts regular communications meetings and ensures that departmental briefings and meetings are effective and conducted as necessary.

• Reads and updates the Communications Log Books.

• Ensures the use new technology and equipment is explored and implemented wherever appropriate.

• Ensures Housekeeping/Laundry/Flower Shop service standards are in accordance with the Operations Manual.

• Oversees the preparation and update of individual Departmental Operations Manuals.

• Responsible for ensuring that all Corporate, Regional, hotel and governmental reports are compiled accurately and submitted in a timely manner.

Financial

• Endorses all purchase requests and invoices for Housekeeping/Laundry/Flower Shop related expenses.

• Maximises employee productivity through the use of multi-skilling, multi-tasking and flexible scheduling to meet the financial goals of the business as well as the expectations of the guests.

• Ensures Housekeeping/Laundry/Flower Shop operates with the lowest possible cost structure while also delivering on the brand promise to the guest, proactively managing costs based on key performance indicators.

• Assists in monthly reforecast, as appropriate.

• Assists in the preparation of the Annual Business Plan for Rooms.

• Ensures all relevant hotel, company and local rules, policies and regulations relating to financial record keeping are adhered to, including the timely and accurate reporting of financial information.

Personnel

• Oversees the recruitment and selection of all Housekeeping/Laundry/Flower Shop employees. To follow hotel guidelines when recruiting and use a competency-based approach to selecting employees.

• Oversees the punctuality and appearance of all Housekeeping/Laundry/Flower Shop employees, making sure that they wear the correct uniform and maintain a high standard of personal appearance and hygiene, according to the hotel and department’s grooming standards.

• Conducts annual Performance Development Discussions with Housekeeping/Laundry/Flower Shop employees, supports them in their professional development goals.

• Plans and implements effective training programmes for all Housekeeping/Laundry/Flower Shop employees in coordination with the Training Manager and Departmental Trainers.

• Supports Departmental Trainers through ongoing feedback and assistance at monthly meetings.

• Develops the skills and effectiveness of all Housekeeping/Laundry/Flower Shop employees through the appropriate training, coaching, and/or mentoring.

• Be responsible for the skills and effectiveness of all Housekeeping/Laundry/Flower Shop employees.

• Ensures work schedules reflect business needs and other key performance indicators.

• Encourages employees to be creative and innovative, challenging and recognising them for their contribution to the success of the operation.

• Supports the implementation of The People Philosophy, demonstrating and reinforcing Hyatt’s Values and Culture Characteristics.

• Ensures employees have a complete understanding of and adhere to employee rules and regulations.

• Ensures employees follow all hotel, company and local rules, policies and regulations relating to fire and hazard safety, and security.

• Ensures standards as stated in the Operations Manuel are maintained by the employees.

• Feedback the results of the Employee Opinion Survey and ensures that the relevant changes are implemented.

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Other duties

• Attends and contributes to all Meetings as required.

• Is knowledgeable in statutory legislation in employee and industrial relations.

• Understands and strictly adheres to Rules and Regulations established in the Employee Handbook and the hotel's policies concerning fire, hygiene, health and safety.

• Ensures high standards of personal presentation and grooming.

• Maintains strong, professional relationships with relevant representatives from competitor hotels, business partners and other organisations.

• Responds to changes in the Housekeeping/Laundry/Flower Shop function as dictated by the industry, company and hotel.

• Attends training sessions and meetings as and when required.

• Carries out any other reasonable duties and responsibilities as assigned.