Facilities & Safety Coordinator

Job Description

Job Description

Segue, Inc. is looking for a full-time Facilities & Safety Coordinator to keep our facilities clean, well-maintained, and safe.

Who We Are

Segue Inc. is a non-profit outpatient mental health facility that has been a leader in providing quality mental health services to the citizens of Jackson & Hillsdale counties in Michigan for over 40 years. We offer an array of services because we believe in our mission and vision and strive to make a difference in the lives of those with severe mental illness.

POSITION SUMMARY

The Facilities & Safety Coordinator supports the safe, clean, functional, accessible, and professional operation of Segue, Inc. facilities while coordinating day-to-day activities that support the organization's safety program.

The position performs custodial services, preventive maintenance, routine building and equipment repairs, grounds and seasonal upkeep, building-systems monitoring, supply and inventory control, required facilities documentation, and coordination with contractors and inspectors. The Coordinator also supports organizational safety activities through routine safety inspections, safety documentation and recordkeeping, incident-report processing and tracking, emergency preparedness activities, Safety Committee support, and monitoring of applicable organizational and accreditation safety requirements.

Working under the direction of Organizational Excellence and in coordination with the organization's Safety Officer, the Coordinator helps identify hazards, track corrective actions, maintain required safety records, and support ongoing compliance with Segue policies, CARF standards, and other applicable safety requirements.

Routine facilities and safety coordination responsibilities are performed independently within the employee's training, authority, and established procedures. Conditions requiring licensed trades, specialized expertise, significant expenditure, regulatory interpretation, investigation, or leadership action are promptly escalated to the appropriate organizational leader.

QUALIFICATIONS 

Required:

• High school diploma or equivalent.
• At least two years of successful custodial, building-maintenance, facilities, or comparable hands-on experience.
• Working knowledge of commercial or institutional building systems and routine maintenance practices, including basic plumbing, electrical, carpentry, mechanical, and HVAC-related tasks that may lawfully and safely be performed without a licensed trade credential.
• Knowledge of standard cleaning, sanitation, floor-care, and custodial procedures, materials, tools, and equipment.
• Knowledge of workplace safety practices, chemical labeling and Safety Data Sheets (SDS), personal protective equipment (PPE), and safe storage and disposal methods.
• Experience supporting workplace safety, facilities safety, regulatory compliance, risk management, emergency preparedness, or a comparable safety-related function.
• Working knowledge of workplace hazard identification, incident reporting, emergency procedures, safety inspections, corrective-action follow-up, and safety documentation.
• Ability to interpret and follow organizational safety standards, regulatory requirements, inspection criteria, and established compliance procedures.
• Strong organizational and documentation skills, including the ability to maintain accurate records, monitor deadlines, track corrective actions, and follow identified issues through resolution.
• Ability to appropriately recognize matters requiring escalation to the Safety Officer, leadership, licensed professionals, emergency personnel, or other appropriate resources.
• Ability to read and follow written instructions, equipment manuals, diagrams, preventive-maintenance schedules, chemical instructions, and safety information.
• Basic computer skills, including email and the ability to maintain electronic logs, inventories, schedules, and work-related records.
• Ability to organize work, respond to changing priorities, communicate needed repairs or safety concerns promptly, and complete assigned tasks reliably.
• Valid driver's license, current automobile insurance, and an acceptable driving record when operating an agency or personal vehicle for work purposes.

Preferred:

• Technical, vocational, apprenticeship, or other formal training in facilities maintenance, building systems, HVAC, plumbing, electrical work, carpentry, boiler operations, or a related trade.
• Applicable building-maintenance, boiler, HVAC, electrical, plumbing, pool, safety, or equipment certification relevant to the duties assigned.
• Experience maintaining boilers, HVAC systems, building automation or remote-monitoring systems, and preventive-maintenance programs.
• Experience supporting safety or regulatory compliance in healthcare, behavioral health, human services, education, nonprofit, or another regulated environment.
• Experience with CARF or other healthcare/human-service accreditation standards.
• OSHA, workplace safety, emergency preparedness, CPR/First Aid, facilities safety, or other relevant safety training or certification.
• Experience supporting a safety committee, conducting safety inspections, maintaining safety documentation, or tracking incidents and corrective actions.
• Experience coordinating contractors, inspections, service agreements, warranties, and facility-maintenance records.

ESSENTIAL JOB RESPONSIBILITIES

Custodial Duties

• Clean and disinfect offices, bathrooms, treatment areas, and common spaces
• Sweep, mop, vacuum, and maintain floors and carpets
• Clean windows, furniture, fixtures, and equipment as needed
• Remove trash and maintain cleanliness of indoor and outdoor receptacles
• Respond to spills or urgent cleaning needs, including biohazard cleanup following training and safety procedures
• Maintain a clean, safe, and welcoming environment for staff and individuals receiving services

Basic Maintenance Support

• Perform minor repairs such as replacing light bulbs, tightening fixtures, and basic adjustments to building equipment
• Assist with moving furniture, setting up rooms, and basic facility needs
• Identify and report maintenance issues that require contractor or advanced repair
• Support preventive maintenance activities as assigned

Groundskeeping

• Maintain exterior grounds including sidewalks, entryways, and parking areas
• Remove litter and debris from outdoor areas
• Perform seasonal tasks such as snow removal, salting, and leaf cleanup
• Support safe and accessible building entrances year-round

Building Operations Support

• Assist with opening and securing building as directed (locking/unlocking doors)
• Support basic monitoring of building conditions, including HVAC or facility alert systems when applicable
• Maintain accessibility of fire exits and clear pathways
• Assist with inventory tracking and supply management as needed
• Work with contractors as needed to support completion of facility tasks

Safety Program Coordination & Compliance

• Support the Safety Officer in implementing and maintaining Segue's organizational safety program and applicable safety standards.
• Conduct routine facility and workplace safety inspections according to established schedules, checklists, and organizational requirements.
• Identify and document safety hazards, unsafe conditions, and potential risks and communicate concerns to the appropriate individual for corrective action.
• Maintain safety inspection records, logs, checklists, corrective-action documentation, and other required safety records.
• Track identified safety deficiencies and corrective actions through completion and escalate overdue, unresolved, or significant concerns to the Safety Officer.
• Receive and process incident reports in accordance with established procedures, including routing reports to appropriate individuals and maintaining required documentation and tracking systems.
• Assist the Safety Officer with compiling and organizing incident and safety data for review, trending, committee activities, and organizational improvement efforts.
• Support the Safety Committee by assisting with meeting preparation, documentation, follow-up activities, safety data, inspection findings, and tracking of assigned action items.
• Coordinate and document emergency preparedness activities, drills, inspections, and other required safety activities as assigned.
• Assist with monitoring compliance with applicable Segue safety policies, CARF safety standards, OSHA requirements, fire and life-safety requirements, and other applicable standards within the scope of the position.
• Maintain required Safety Data Sheets (SDS), safety signage, inspection documentation, emergency supplies, and related safety resources.
• Coordinate required facility inspections, testing, preventive maintenance, and contractor activities related to building and life-safety systems.
• Communicate identified trends, recurring hazards, unresolved deficiencies, or significant safety concerns to the Safety Officer.
• Support employee safety education and communication by distributing materials, coordinating required activities, and reinforcing established safety practices.
• Follow all applicable safety requirements when using cleaning chemicals, tools, equipment, PPE, and other potentially hazardous materials.
• Maintain awareness of safety considerations associated with a behavioral health environment, including interactions with individuals experiencing emotional distress or crisis.

Additional Duties

• Perform other duties as assigned to support facility operations and agency needs
• May work additional hours based on operational needs

ORGANIZATIONAL EXPECTATIONS

Every employee, regardless of position, is expected to:

• Follow all agency policies, procedures, and standards of conduct
• Maintain the highest ethical standards and act with integrity in all interactions
• Protect the confidentiality of consumer, employee, and organizational information in accordance with HIPAA, 42 CFR Part 2, and applicable laws and regulations
• Promote a respectful, inclusive, professional, and harassment-free workplace
• Demonstrate sound judgment and make decisions that align with the agency's mission, values, policies, and ethical standards
• Exhibit professionalism, accountability, and reliability in attendance, communication, and work performance
• Deliver services that are person-centered, trauma-informed, recovery-oriented, and culturally responsive
• Treat consumers, families, visitors, coworkers, and community partners with dignity, respect, and compassion
• Work collaboratively across departments to support organizational goals and positive consumer outcomes
• Participate in required training and maintain all required licenses, certifications, and professional competencies
• Support quality improvement initiatives by identifying opportunities for improvement, participating in organizational improvement efforts, and contributing to a culture of continuous learning
• Comply with Corporate Compliance policies, Recipient Rights requirements, CARF standards, Medicaid requirements, the Michigan Mental Health Code, and other applicable regulatory requirements.

BENEFITS

Pay is based on experience and starts at $19.00 per hour

Medical, Dental, & Vision after 60 days

Paid PTO + Floating Day

10 Paid Holidays 

Simple IRA

Maternity/Paternity Leave

Casual Dress Code

Employee Assistance Program

If you are ready to contribute to a dynamic team and maintain a clean, safe environment, Apply Now!