Aviation Maintenance Office Assistant

Aviation Maintenance Office Assistant

University of Dubuque

1 Positions

ID: RUJWSHpFNEVQeEZWVXZW

Posted On 09/18/2025

Refreshed On 05/22/2026

Job Overview

The University of Dubuque is a growing faith-based University that is seeking an Aviation Maintenance Office Assistant . The University of Dubuque offers an excellent benefits package including tuition remission, paid holidays, vacation and sick time, and a retirement match.

Position Summary:

This position will directly support the Director of Aviation Maintenance. Duties include supervised management of the University of Dubuque aircraft fleet for the maintenance director, maintaining the aircraft overhaul slope on a daily basis, coordinating maintenance activities internally and externally through phone and email communications, monitoring aviation parts lists and stockage for use in daily maintenance activities, monitoring MSDS sheets to include storage of chemicals in the hangars, and keeping the director of maintenance informed of all aircraft maintenance issues and recommending maintenance activities. Works with dispatch in keeping an accurate, up-to-date list of flyable and non-flyable aircraft and where they are parked on the ramp, advise on when aircraft become available for use, and place aircraft back into service upon completion of maintenance. Will assist the maintenance director with other duties as required in support of aviation maintenance activities.

Primary Responsibilities:

• Complete daily maintenance overhaul slope updates and advise director of pending overhauls

• Manage and coordinate flow of aircraft maintenance repairs

• Track, order and manage inventory for aircraft parts, consumables, and shop supplies

• Perform standard office duties such as filing, typing, answering phones, and distributing mail

• Update and manage aircraft maintenance databases and records to ensure compliance and accuracy

• Maintain accurate logs for aircraft maintenance activities, costs, and compliance for management and regulatory authorities

• Maintain current hazardous material data sheets and OHSA compliance requirements

• Coordinate internal and external maintenance activities for aircraft

• Perform other duties as assigned in support of the University's Mission

Skills and Abilities:

• Demonstrate proficiency in Microsoft Office, especially Excel and Word, with the ability to manage complex data sheets and create well-formatted documents

• Strong interpersonal, verbal, and written communication skills

• Ability to prioritize daily and special projects

• Ability to manage office activities

• Ability to lift 50 pounds

• Ability to remain seated at a workstation for extended periods of time

Qualifications:

• Diploma Required; Associate Degree Preferred

• Office management experience

• Microsoft Office programs skills

• Mechanical aptitude preferred

To apply with a growing faith-based University for the Aviation Maintenance Office Assistant position, please submit a UD Employment Application ( with an attached cover letter, resume, and three professional references or email application materials to View email address on click.appcast.io .

Affirmation Action/Equal Employment Opportunity Employer. For more information regarding the Jeanne Clery Act, please go to

Primary Contact

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Human Resources -University of Dubuque

, HR

View phone number on click.appcast.io

Phone

Phone

Phone

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Fax

View email address on click.appcast.io

Email

True

True

True

Job Details

Categories

Clerical/Office Administration

Education

Maintenance/Repair

Location

Dubuque, IA

Job Type

Employee

Full/Part

Company ID

1313

Job REQ #

RUJWSHpFNEVQeEZWVXZWSk9sNUdVVU5CTmRtZHZ1YXNleklFUGdQRk5qZWNNaVV1MDZsWjA4VElNQ0U1emIrZg==

# Positions

1

Start Date

20250918

End Date

20260627

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University of Dubuque

About the Company

About the University of Dubuque

The University of Dubuque is a private, Presbyterian, coeducational, professional university with a foundation in the liberal arts. Our commitment is to nurturing the mind, body, and spirit as well as encouraging students to explore their fullest potential, is part of a rich Christian identity that dates back to the University's founding in 1852. Our welcoming interfaith community of 2000 students attracts young men and women from across the country and around the globe who seek the knowledge and the skills to make a difference in our ever-changing world. Within a values and faith base, we offer you an array of perspectives and broad exposure to our truly global society. The University comprises the undergraduate college, the graduate school, and the theological seminary.

Mission and Vision

The University of Dubuque is a private university offering undergraduate, graduate, and theological seminary degrees, and other educational opportunities with the intention of educating and forming the whole person. The University is comprised of individuals from the region, our nation, and the world.

As a community, the University practices its Christian commitments by educating students, pursuing excellence in scholarship, challenging students to live lives of worth and purpose, and preparing students for service to the church and the world.

Therefore, the University of Dubuque is committed to:

• A hospitable Christian environment which respects other faith traditions;

• Relationships which encourage intellectual, spiritual, and moral development;

• Excellence in academic inquiry and professional preparation;

• A diverse and equitable community where Christian love is practiced;

• Stewardship of all God' human and natural resources;

• Zeal for life-long learning and service.