Buyer - Finance (Internal Only)

Job Description

Job Description

ESSENTIAL DUTIES:

• Regular attendance is an essential function of this position.
• Under the direction of the Chief Procurement Officer, determines the most appropriate methods of purchasing to comply with state laws and relevant County policies.
• Responsible for all RFPs, Bids and Contracts within Lea County. Responsible for knowing and implementing all state purchasing requirements.
• Responsible for all oversight concerning procurement and purchasing including but not limited to emergency procurement, sole source and statewide price agreements.
• Approves purchase order requisitions and assigns purchase order numbers.
• Obtains or directs the obtaining of quotes on purchases in accordance with County policy.
• Review, audit and oversee monthly credit card statements.
• Maintain accurate procurement and purchasing records in accordance with County, state, and federal policies and guidelines.
• Must be familiar with fixed assets, general ledger, budgets, and budget balances.
• Will be required when directed to assist with and/or perform duties of other department employees.
• May be required to prepare financial-related resolutions.
• May be required to work irregular hours, attend job related meetings, and perform all duties with minimal supervision.
• The duties of the Buyer are not limited to those set forth above. The employee will perform any and all duties as assigned by a supervisor consistent with expertise and ability.

MINIMUM QUALIFICATIONS:

Education:

• High school diploma or GED required.
• Experience with State of New Mexico Procurement and Lea County Policy and Procedures

Experience:

• 2 years of experience in administrative or clerical function.

Certifications, Skills and Licenses:

• Valid New Mexico driver's license.
• Notary Public preferred.
• Ability to communicate orally and in writing in English.
• Knowledge of word processing, spread sheet and accounting computer programs.
• Knowledge of and ability to apply the Public Purchases Act and other relevant rules and policies.
• Public Procurement Buyer or Public Procurement Officer Certification or ability to obtain it preferred.

Physical Functions/Requirements:

The physical demands described here are representative and not necessarily exhaustive of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to sit for up to four hours at one time and up to eight hours total per day, with an opportunity to stand and walk intermittently throughout the day.
• Ability to crouch, kneel and/or bend as necessary to perform essential duties.
• Ability to work with arms bent for up to four hours at a time and up to eight hours per day.
• Ability to push/pull with arms with a force of 5 lbs. periodically.
• Ability to lift items weighing up to an estimated 20 pounds to waist level frequently, and to eye level or overhead occasionally.
• Ability to grasp and manipulate objects as needed to perform essential duties such as writing, depressing buttons, switches and instrument keyboard components, and similar duties.
• Ability to drive a vehicle with automatic transmission occasionally.

Mental Functions/Requirements:

• Must be able to understand and follow oral directions and instructions.
• Must be able to read, understand and follow written directions and instructions.
• Must be able to give oral and written directions and instructions.
• Must be able to organize and plan own work activities in an efficient manner.
• Must be able to write such items as letters, requisitions and reports on a regular basis.
• Must be able to effectively safeguard confidential information.
• Must be detail oriented and accurate.
• Must be able to establish and maintain effective working relationships with associates, vendors and members of the public.
• Must be able to use tact and courtesy in working with a wide range of individuals, including the public, sometimes under tense circumstances.
• Must be knowledgeable of relevant traffic laws and regulations.
• Must be able to read and understand such items as technical journals, computer printouts, catalogs, bids, proposals, financial reports and similar documents.
• Must be able to organize and plan own work activities, as well as those of at least one other employee, in an efficient manner.

Other:

• Ability to perform essential duties and adapt to working conditions.
• No history or pattern of reckless driving, DWI or irresponsible driving in the last five years.
• No history of felony or misdemeanor convictions involving moral turpitude, violence, distribution of controlled substances, or dishonesty.

WORKING CONDITIONS :

The work environment characteristics described here are representative but not necessarily exhaustive of those an employee encounters while performing the essential functions of this job.

• Performs work mainly indoors.
• Normally is not exposed to temperature extremes, noise factors, vibrations, except those associated with normal operation of office equipment.
• Works primarily on even carpeted or tiled surfaces which are normally dry. May on occasion be wet or slippery.
• Required to use stairs, elevator or escalator during performance of essential duties. Exposed to normal driving hazards.
• Work is conducted primarily during daylight hours.
• Generally, works with one or more people in a select group, but may work alone with minimal supervision, or occasionally as part of a larger group.
• Attend training courses and conferences in different areas of the state.

PRE-EMPLOYMENT REQUIREMENTS :

• Interview
• Background check.
• General employment background check.
• Driving record check.
• Job-related skills tests may be given.