Executive Staff Assistant

Summary This position is in the Office of Agency Management and Budget and sits within the immediate Office of the Assistant Secretary (OASVET) for Veterans' Employment and Training Service. The incumbent serves as an Executive Staff Assistant and supports the VETS, providing guidance and assistance on a wide variety of assignments relative to the operational and management oversight responsibilities. This position is outside the bargaining unit. Responsibilities For the GS-13 Executive Staff Assistant position the duties include: Review and analyze a variety of reports, publications, and other incoming correspondence prepared both by DOL entities and from outside the DOL for Executives within VETS to ensure they are accurately briefed on all urgent and important matters related to VETS front office functions. Exercise control over the assigned Leadership's calendar and schedule, with complete authority for commitments of time. Screen calls and visitors; answers most questions and complete most nontechnical matters involving established policy or administrative procedures without referring callers to Leadership. Arrange and manage the official meetings with high-level executives, within and outside the Department, staff meetings, official commitments, and invitations, out-of-town travel, and itineraries for the Secretary and accompanying staff. Develop and maintain a comprehensive information management system to assist Leadership in organizing their emails, correspondence, papers, and electronic filing in a manner consistent with Federal Recordkeeping requirements. Requirements Conditions of Employment Qualifications You must meet the Specialized Experience to qualify for Executive Staff Assistant, as described below. For the GS-13: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level GS-12 in the Federal Service. Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Qualifying specialized experience for GS-13 includes all of the following: Experience providing executive-level administrative support to a member of senior management, or equivalent, through a wide variety of administrative, advisory, or analytical projects/assignments. Experience developing correspondence, reports, briefings, and/or establishing technical guidance. Experience identifying issues, determining possible solutions, making recommendations, and implementing changes and Experience using scheduling programs, Outlook, and/or data processing functions. Education This position does not have an educational requirements. Additional Information The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high-quality employment opportunities, and assure work-related benefits and rights for all workers. Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATIONS, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES As a condition of employment, all personnel must undergo a background investigation for access to DOL facilities, systems, information and/or classified materials before they can enter on duty: BACKGROUND INVESTIGATION Based on agency needs, additional positions may be filled using this vacancy. The Department of Labor may use certain incentives and hiring flexibilities, currently offered by the Federal government to attract highly qualified candidates. Click here for Additional Information. The Fair Chance Act (FCA) prohibits Federal agencies from requesting an applicant's criminal history information before the agency makes a conditional offer of employment. If you believe a DOL employee has violated your rights under the FCA, you may file a complaint of the alleged violation following our agency's complaint process Guidelines for Reporting Violations of the Fair Chance Act. Note: The FCA does not apply to some positions specified under the Act, such as law enforcement or national security positions. All Department of Labor employees are subject to the provisions of the Drug-Free Workplace Program under Executive Order 12564 and Public Law 100-71. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Persons who are deaf, hard of hearing, blind, or have speech disabilities, please dial 711 to access telecommunications relay services. To apply for this position, you must complete the initial online application, including submission of the required documentation specified in the Required Documents section.