Senior Executive Administrative Assistant
Healthpoint (Texas)
BASIC FUNCTION The Executive Assistant provides crucial high-level administrative support to the senior leadership team and assists with the efficient operation of the organization, performing a wide range of administrative duties, managing complex calendars, coordinates meetings, and maintaining confidential information. This role requires exceptional organizational skills, attention to detail, and the ability to work independently in a fast-paced healthcare environment. PRIMARY RESPONSIBILITIES AND DUTIES
- Executive Support:
- Provide high-level administrative support to the senior leadership team, including the CEO, CFO, COO, CMO, CNO, CCO, CHRO, and other key leaders.
- Manage calendars, schedule appointments, and coordinate meetings, ensuring all necessary materials are prepared and distributed in a timely manner.
- Prioritize and manage incoming communications (phone calls, emails, mail), responding or redirecting as appropriate.
- Prepare and proofread correspondence, reports, presentations, and other documents as requested.
- Meeting and Event Coordination:
- Coordinate and schedule internal and external meetings, including logistics, room bookings, audiovisual setup, and catering arrangements.
- Prepare meeting agendas, minutes, and action items, ensuring follow-up and timely completion of tasks.
- Assist in the organization of special events, conferences, and board meetings, coordinating travel arrangements, accommodations, and registration.
- Document and Information Management:
- Maintain organized electronic and physical filing systems, ensuring documents and records are properly stored and easily retrievable.
- Manage confidential and sensitive information with discretion, adhering to privacy and security policies and regulations.
- Assist in the preparation and distribution of board materials, reports, and other important documents.
- Conduct research, gather data, and compile information to support decision-making and project initiatives.
- Administrative Support:
- Provide general administrative support to various departments and teams within HealthPoint as needed.
- Process and track expense reports, purchase orders, and invoices, ensuring accuracy and compliance with financial policies.
- Assist in the preparation and monitoring of budgets, maintaining financial records, and generating reports as requested.
- Coordinate and facilitate internal communications, such as staff announcements, newsletters, and updates.
- Office Management:
- Maintain inventory of office supplies and equipment, monitoring stock levels and placing orders as necessary.
- Coordinate maintenance and repair requests for office equipment, ensuring a functional and efficient working environment.
- Assist in the onboarding of new employees, including preparing workspaces, coordinating IT setup, and providing orientation materials.
- Collaborate with facilities management to ensure the cleanliness, safety, and security of the office environment.
- Relationship Management:
- Build and maintain positive relationships with internal and external stakeholders, including staff, board members, vendors, and community partners.
- Serve as a point of contact and liaison between the executive team and internal/external stakeholders, addressing inquiries and requests promptly and professionally.
- Provide exceptional customer service, demonstrating a helpful and friendly attitude in all interactions.
- Process Improvement:
- Identify opportunities to streamline administrative processes and improve efficiency, proposing and implementing appropriate solutions.
- Stay updated on administrative best practices, tools, and technologies, and make recommendations for process enhancements and automation.
- Participate in organizational projects and initiatives, providing administrative support and contributing to their successful implementation.
- Performs other duties as assigned.
- Effectively carries out tasks and responsibilities beyond core job duties and primary role. The additional duties may vary from time to time and encompass a wide range of activities that contribute to the overall success of the organization (floating, schedule variations, assisting co-workers, patients, visitors, customers, leaders, and other stakeholders in support of the organization.)
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Senior Executive Administrative Assistant in College Station, TX vacancy
- ...Stylecraft in Texas is seeking a highly organized Executive Assistant to become a trusted partner to senior leadership. This in-person, full-time role supports executives, coordinates priorities, travel, events, and important initiatives. You’ll manage calendars, communications...SeniorFull time
StyleCraft
College Station, TX5 days ago - ...seeking a highly organized, business-mature, and professional Executive Administrative Assistant to support the CEO. This individual will serve as a... ...ensure deadlines are met Act as a liaison between the CEO and senior leadership, clients, and stakeholders Coordinate internal...SuggestedWork at office
American Momentum Bank
College Station, TX5 days ago $50k
...Job Title Senior Administrative Coordinator I Agency Texas A&M University Department Vet Med-Teaching Hospital Proposed Minimum Salary... ...areas Administrative Advises the Clinical Services Assistant Director of client services issues within the Small Animal...SeniorFull timeWork at officeFlexible hours$65k
...Be the Right Hand: Executive Assistant This is an opportunity to become a trusted partner to senior leadership and play a key role in helping one of Texas' leading homebuilders... ...commensurate with experience Department: Administration Reports To: COO What Your Day Looks Like...SuggestedFull timeFlexible hoursStyleCraft
College Station, TX1 day ago- ...Executive Assistant We are seeking a highly organized and proactive Executive Assistant to directly support our Chief Executive Officer... ...success within the office and will involve a variety of administrative tasks. The ideal candidate will possess exceptional organizational...SuggestedWork at office
Oldham Goodwin
Bryan, TX2 days ago - Frost is seeking a Private Banking Officer II in Texas to manage relationships with affluent clients, collaborate with investments, insurance, and other advisors, and build tailored plans for high-net-worth families. You will work with a team to develop strategies and ...Senior
Frost
College Station, TX5 days ago - ...while helping run the store day-to-day, including opening/closing, assisting customers, and guiding team members to drive sales storewide.... ...the Store Manager or District Manager promptly. Understand and execute all company policies and procedures. Actively participate in...Hourly payLocal areaShift work
Cavender's
College Station, TX5 days ago - Large Business & International DivisionWhat is Large Business & International (LB&I) Division?A description of the business units can be found at: are to be filled in following area(s):Director Treaty and Transfer Pricing Operations (TTPO).Review the additional information...Senior
US Government Jobs
Bryan, TX4 days ago - Large Business And International(lb&i)What is Large Business and International(lb&i)? A description of the business units can be found at are to be filled in following area(s): Withholding Exchange and International Individual Compliance (WEIIC), Offshore Compliance Initiative...Senior
US Government Jobs
Bryan, TX2 days ago - Growing small CPA firm with branch office in College Station, TX area that is committed to providing close personal attention to our clients while offering timely and comprehensive accounting services, including tax compliance services, consulting services, and assurance...SeniorWork at office
Van Houten & Associates, PC
College Station, TX2 days ago - Citizens Bank is seeking a Commercial Lender in College Station, Texas, responsible for building client relationships and driving business growth. The ideal candidate will provide exceptional customer service while managing loans and credit analysis. With a bachelor’s ...Senior
Citizens Bank
Bryan, TX3 days ago - Texas A&M University Health Science Center seeks a Project Manager III to lead the Special Events, Services, and Resources core within the TOPS initiative. You will oversee planning, outreach, and navigation to connect students and families with opioid prevention resources...SeniorFull time
Research Compliance Office at the Texas A&M University Syste...
College Station, TX3 days ago - Job Title Senior Research Associate Agency Texas A&M Agrilife Research Department Soil & Crop Sciences Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Responsibilities Performs dry laboratory operations such as seed processing...Senior
- American Momentum Bank in College Station is seeking an Executive Administrative Assistant to support the CEO. This role requires a highly organized... ...candidate will have over 7 years of experience supporting senior executives and possess exceptional organizational skills....Work at office
- Job TitleDutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help...Senior
Treasury Department
Bryan, TX1 day ago - ...Senior TellerConducts daily credit and debit transactions in compliance with bank policies and procedures. Provides exceptional customer... ....Understands the bank's security policies and procedures, assists in opening and closing procedures and maintaining codes, alarm...Senior
The Adam Corporation Group
College Station, TX1 day ago $47.25k - $51.98k
...Job Title Administrative Coordinator II Agency Texas A&M University Department Student... .... Participates in planning and execution of administrative operations for Health... ...administrative staff are expected to volunteer to assist other program areas within the...Full timeWork at officeFlexible hours- ...Kevin’s Landscapes | Bryan–College Station, Texas Kevin’s Landscapes is looking for an experienced Senior Landscape Designer to join our growing Design Department. This position is ideal for a creative, organized, and self-motivated designer who enjoys developing thoughtful...SeniorLocal area
Kevin's Landscapes
College Station, TX4 days ago $4,584 per month
## Senior Research AssociateApplylocations: College Station, TXtime... ...and contract requirements.* Assists the Principal Investigator... ..., and overall project administration.* Collaborates with internal... ...facilitate successful project execution.* Develops reports, presentations...SeniorContract workFlexible hoursNight shift- ...Senior Service Advisor As part of the Open Road Collision group DBA 1st Choice Collision, we pride ourselves on delivering high-quality collision repair services with exceptional customer care. Our team is dedicated to restoring vehicles to pre-accident condition while...Senior
OpenRoad 1st Choice LLC
Bryan, TX3 days ago $16.75 - $17 per hour
...Paid Holidays Bereavement Pay Jury Duty Pay Contest Prize Awards 401K Plan with Company Match Medical/Dental/Vision Plans Employee Assistance Program 30% Merchandise Discount College Scholarship Award All Bonuses, Awards and Benefits subject to qualifications and...SeniorHourly payLocal areaSpencer Gifts
College Station, TX4 days ago- ...human resources plans and procedures for all company personnel; assists in development and implementation of personnel policies and... ...actions for office and field. Participates in administrative staff meetings and attends other meetings and seminars. Assists...SeniorTemporary workWork at office
The Adam Corporation Group
Bryan, TX2 days ago $15 - $18 per hour
...number 1554534 . The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message... ...Summary: Provide support in a multitude of way to a Company executive in order to enhance the Company's effectiveness and best service...Remote workCompass Group, North America
College Station, TX1 day ago- ...helping teams succeed, and can keep multiple moving parts organized and on track? We're looking for a highly motivated Administrative Assistant to become the organizational backbone of our growing companies. This is not your typical desk job. Every day brings new opportunities...Work at office
TEXAS PRIME REAL ESTATE
College Station, TX3 days ago $13 per hour
...SSC We are hiring immediately for a part time ADMINISTRATIVE ASSISTANT position. Location : TAMU - 600 Agronomy Road, College Station, TX 77843. (Openings at other locations within school district available) Note: online applications accepted only ....Hourly payDaily paidFull timePart timeLocal areaImmediate startRemote workCompass Group, North America
College Station, TX3 days ago- ...of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families.... ...department(s), such as billing, by collecting, faxing and scanning. Assist with medical appointment referrals and scheduling. Assist...Work at office
Fresenius Medical Care
Bryan, TX5 days ago - ...OVERVIEW We are looking for a PART TIME Administrative Assistant!! At Palm Harbor Villages, we ignite opportunity delivering a huge impact on people's lives through the delivery of affordable housing. We exist for our employees, our communities and our stakeholders...Contract workPart timeWork at office
The Cavco Family of Companies
Bryan, TX5 days ago - ...Job SummaryProvide support in a multitude of ways to a company executive in order to enhance the company's effectiveness and best service... ...clients and employees.Essential duties and responsibilities:Assist with checking in game day staffGreet guests and employees as they...Remote work
Compass Group
College Station, TX3 days ago - ...Description: Full Time or Part-Time Administrative Assistant Position An Operations Company in the College Station area is seeking an Administrative Assistant to add to their team. To qualify for this position, you must have the following skills: o Must...Full timePart timeMonday to Friday
Sonic
College Station, TX1 day ago - ...initiation, planning, implementation, control, modification, and execution of all or part of a research project or assignment,... ...projects, tax shelters, and electronic commerce, as needed. May assist LB&I senior management in determining objectives, scope, and timelines for...Senior
Internal Revenue Service
Bryan, TX1 day ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Senior Executive Administrative Assistant. Be the first to apply!
Related searches
- executive assistant - work from home: remote College Station, TX
- remote executive assistant (part-time) College Station, TX
- senior application security College Station, TX
- senior College Station, TX
- senior customer success engineer College Station, TX
- senior operations technician College Station, TX
- senior vmware engineer College Station, TX
- senior manager tax College Station, TX
- senior financial analyst fp&a College Station, TX
- remote senior project manager College Station, TX