Elementary Administrative Assistant, General-Phelps Center for Gifted Education .8 FTE

Elementary Administrative Assistant, General-Phelps Center for Gifted Education .8 FTE

Responsible for providing support to the School Administrative Assistant Lead and Principal with specific responsibilities for performing clerical functions related to supporting the instructional program.

Essential Job Functions

• Support the lead administrative assistant as needed to ensure the efficient and effective operation of the building.
• Prepare and maintain materials as directed ensuring the availability of materials in good condition when required.
• Receive and greet visitors, interact professionally and courteously, and provide exceptional service.
• Communicate effectively with staff, parents, students, and patrons of the district.
• Proficient in the operation of office equipment.
• Manage telephone systems, answering, and screening, transferring, and responding to calls and inquires.
• Coordinate events and meetings maintaining facility calendars, event pages, etc.
• Maintain work area in good order with needed materials, information, and resource information for visitors.
• Maintain current building district information providing reference information.
• Support and enforce building safety procedures for the work area.
• Support the operations of the building or department as directed by the supervisor.
• Perform general clerical functions such as scheduling, copying, faxing, data entry, filing, mail, etc.
• Provide clerical support for assigned administrative personnel.
• Participate in meetings, trainings, workshops, professional learning etc. conveying and/or gathering information required to perform job functions.
• Perform other duties as required / assigned.

Qualifications and Requirements

Education and Experience

• High School Diploma or its equivalent.
• Minimum of two (2) years of job related experience with increasing levels of responsibility is required.

Certificates, Licenses and Other Special Requirements

• Must pass a Criminal Background Clearance.

Knowledge, Skills, and Abilities

• Knowledge of basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.
• Skill to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions.
• Skill based competencies required to perform the functions of the job, including operating standard office equipment including using pertinent software applications; and preparing and maintaining accurate records.
• Ability to analyze situations to define issues and draw conclusions.
• Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment.
• Ability to work with others under a wide variety of circumstances; working with data utilizing defined but different processes; and operate equipment using defined methods.
• Ability to work with diverse individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment.
• Ability to analyze issues and create action plans.
• Ability to collaborate and communicate effectively with internal and external stakeholders.
• Ability to apply critical thinking/problem solving to improve work processes.
• Ability to maintain confidentiality; set priorities; meet deadlines and schedules; work with detailed information; and adapt to changing priorities.
• Ability to set high expectations for self and others; set and monitor progress toward goals; and utilize and offer effective feedback for continuous improvement.
• Ability to work as part of a team; adapt to changing priorities; and apply logical processes and analytical skills.

Working Conditions and Physical Requirements

• Work environment is primarily inside, where the noise and temperature levels are moderate.
• The work is sedentary work that requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects.
• Must possess the physical ability to perceive the nature of sounds, make rational decisions through sound logic and deductive processes, express or exchange ideas by the spoken word, substantial movements (motions) with the hands, wrists, and/or fingers, and discern letters or numbers at a given distance.
• Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, grasping, handling, hearing, kneeling, manual dexterity, mental acuity, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity and walking.