Purchasing/Supply Chain Coordinator

Job Description

Job Description

Description:

JSP is seeking an experienced, detail-oriented, and analytical Purchasing & Supply Chain Coordinator to work out of our Madison Heights sales office .  The Purchasing & Supply Chain Coordinator will support purchasing, supplier management, ERP system processes, and supply chain operations across multiple manufacturing locations.

This position plays an important role in ensuring materials and services are purchased efficiently, delivered on time, and accurately recorded within the company’s systems. Responsibilities include managing purchase requisitions and purchase orders, coordinating supplier schedules, maintaining purchasing data in the QAD ERP system, tracking capital expenditures, analyzing purchasing information, and preparing reports to support management decision-making.

The ideal candidate is proactive, highly organized, and comfortable working independently with data, systems, suppliers, and internal departments. Success in this role requires strong analytical and problem-solving skills, sound judgment, exceptional follow through, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

KEY RESPONSIBILITIES

Purchasing & Procurement

• Process and manage purchase requisitions and purchase orders for multiple manufacturing facilities.
• Review purchasing requests for completeness, accuracy, appropriate approvals, account coding, and compliance with  company procedures.
• Obtain and evaluate supplier quotations to support competitive pricing and cost-effective purchasing decisions.
• Maintain purchase orders throughout their lifecycle, including changes to pricing, quantities, account coding, and delivery schedules.
• Coordinate with internal departments and suppliers to resolve order discrepancies, pricing issues, delivery delays, and other purchasing concerns.
• Maintain accurate purchasing records and ensure timely processing of transactions.
• Identify purchasing discrepancies and independently follow through on resolution within established company procedures and  approval authority.

Supplier & Supply Chain Coordination

• Communicate with suppliers regarding quotations, order confirmations, delivery schedules, material availability, and outstanding orders.
• Monitor open purchase orders and proactively follow up on overdue or at-risk deliveries.
• Expedite critical materials and services to minimize disruptions to manufacturing and maintenance operations.
• Generate supplier schedules and communicate material requirements based on Material Requirements Planning (MRP) data.
• Coordinate with logistics providers and transportation partners to support timely and cost-effective deliveries.
• Develop effective working relationships with suppliers and internal stakeholders to resolve issues and improve service.
• Monitor supplier delivery performance and identify opportunities for process improvement.

ERP Systems & Process Administration

• Maintain accurate purchasing, supplier, and related transactional data within the QAD ERP system.
• Utilize ERP purchasing and MRP information to support supplier scheduling, order management, and material availability.
• Serve as a key resource for purchasing-related system processes, transaction accuracy, and data integrity.
• Assist with training employees on purchasing procedures and relevant ERP system functions.
• Document purchasing workflows, develop standardized procedures, and support continuous improvement of purchasing processes.
• Identify data discrepancies, process inefficiencies, and opportunities to improve system utilization and reporting accuracy.

Reporting, Analysis & Cost Control

• Prepare purchasing, spending, and capital expenditure reports for management.
• Track capital project expenditures against budgets and provide project managers with timely spending updates.
• Analyze purchasing data to identify discrepancies, spending trends, cost-saving opportunities, and areas requiring follow-up.
• Develop and maintain Excel spreadsheets, reports, and analytical tools to support purchasing, budgeting, and operational decision-making.
• Use advanced Excel functions, including PivotTables, lookup functions such as XLOOKUP or VLOOKUP, conditional formulas, sorting, filtering, and data validation, to analyze and reconcile data.
• Consolidate information from multiple sources, identify inconsistencies, and present accurate, organized information for  management review.
• Support budgeting, cost control, maintenance planning, and operational decision-making through accurate and timely reporting.
• Maintain records and supporting documentation for audits, quality requirements, and purchasing compliance.

Supplier Documentation & Compliance

• Maintain supplier records, certificates of insurance, contracts, and other required vendor documentation.
• Ensure purchasing transactions and supporting records comply with established company procedures and approval requirements.
• Support internal audits, quality management requirements, and purchasing process reviews.
• Maintain organized and accurate documentation to support traceability, accountability, and consistent purchasing practices.

  Required Qualifications

• Bachelor's degree in Business, Supply Chain Management, Operations, or a related field; equivalent relevant professional experience will be considered.
• Minimum of 3 years of relevant experience in purchasing, procurement, supply chain coordination, materials planning, or  a related manufacturing support role.
• Strong Microsoft Excel proficiency , including demonstrated experience with PivotTables, lookup functions (XLOOKUP or  VLOOKUP), formulas, sorting, filtering, and analyzing data from multiple sources.
• Ability to independently develop, maintain, and troubleshoot spreadsheets and reports used for tracking expenditures, reconciling data, and supporting business decisions.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated ability to manage multiple priorities, meet deadlines, and follow tasks through to completion.
• Strong written and verbal communication skills, including the ability to communicate effectively with suppliers, employees, and management.
• Analytical and problem-solving skills, with the ability to investigate discrepancies, interpret data, and resolve purchasing and supply chain issues.
• Ability to work independently, exercise sound judgment, and maintain accurate records in a fast-paced environment.

Preferred Qualifications

• Experience in a manufacturing or industrial environment.
• Experience using QAD or another manufacturing ERP system.
• Familiarity with MRP, supplier scheduling, and material replenishment processes.
• Knowledge of purchasing controls, supplier management, inventory processes, and purchase order management.
• Experience preparing management reports, tracking capital expenditures, and analyzing purchasing or operational data.
• Experience supporting capital projects, maintenance purchasing, or multiple manufacturing locations.
• Experience with advanced Excel reporting tools, including Power Query, automated reporting, or other methods of improving   data analysis and reporting efficiency.

Why Join JSP?

• Health Benefits Effective Date of Hire: Eligible employees can access health benefits beginning on their date of hire.
• Outstanding 401(k) Match: JSP matches 200% of employee contributions on the first 3% of eligible employee contributions.
• Tuition Reimbursement: Educational assistance available after one year of employment.
• Established Global Organization: Join a stable manufacturing company with operations across multiple locations.
• Professional Growth: Gain exposure to purchasing, supply chain operations, ERP systems, financial reporting, and  manufacturing processes.
• Collaborative Work Environment: Work with teams across multiple departments and manufacturing facilities.
• Competitive Compensation: Receive competitive hourly pay and a comprehensive benefits package.