Senior Budget & Administration Manager

Business Administrator 3 Location: Ohio State Penitentiary, 878 Coitsville-Hubbard Road, Youngstown, OH 44505 What You’ll Do Works under administrative direction and requires thorough knowledge of accounting and business. Plans, directs, coordinates and oversees the fiscal operations of the business office and support service functions within institution (e.g., business office, warehouse, commissary, cashiers’ office, garage, power plant, water treatment plant and other areas). Analyzes and evaluates programs within the business office. Assists in the development and implementation of institutional fiscal policies to be followed by departments of the institution to ensure accountability. Plans, organizes, prepares and manages budgets. Directs purchasing and controls expenditures to ensure that payments and procurement laws and policies are met for fiscal transactions. Assists in signing encumbering documents, checks, vouchers and purchase orders as authorized. Signs documents relating to bank deposits, certificates of deposits, and/or other related documents as authorized for appropriated and non‑appropriated funds. Informs managing officer of all deficiencies in institutional needs. Supervises, manages, trains and evaluates assigned staff. Ensures staff receives and/or participates in trainings as required by departmental policies and procedures. Reviews, approves or disapproves requests for leave and overtime. Monitors work performance, leave and overtime usage of subordinates. Prepares and completes performance evaluations. Conducts corrective counseling and/or submits disciplinary action requests as necessary. Follows and ensures compliance of various policies and procedures including bargaining unit contract agreements. Prepares fiscal reports and analysis. Acts as liaison between institution or division and Operations Support Center, Ohio Shared Services, Department of Administrative Services, Office of Procurement Services, State Accounting, Office of Budget and Management, auditor and/or other government officials. Attends meetings. Prepares capital improvement and extension project requests. Carries out special assignments as assigned. Maintains continuous professional contact with suppliers and contractors to ensure uninterrupted service to the institution. Oversees and interacts with contractors in preparation of purchased service contracts and maintaining contracts with outside contractors in securing bids for maintenance contracts. Administratively responsible for maintenance of all fiscal records. Develops and revises record‑keeping practices as necessary. Screens applications for employment, participates on interview panels and makes recommendations. Acts in absence of Deputy Warden when assigned. Assigns back‑up for purchasing duties during absences. Participates on committees. Performs other duties as assigned. Why Work for the State of Ohio At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full‑time and part‑time employees. Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period. Paid time off, including vacation, personal, sick leave and 11 paid holidays per year. Childbirth, Adoption, and Foster Care leave. Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more). Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) and Optional Deferred Compensation. Qualifications 5 yrs. trg. or 5 yrs. exp. in accounting & auditing or business management; 12 mos. trg. or 12 mos. exp. in supervisory principles/techniques. Or completion of undergraduate core coursework in accounting or business management; 3 yrs. exp. in accounting or business management; 12 mos. trg. or 12 mos. exp. in supervisory principles/techniques. Or 12 mos. exp. as Business Administrator 2, 63316. Or equivalent of Minimum Class Qualifications for Employment noted above. Job Skills: Accounting and Finance, Management, Budgeting, Operational and Administrative Support, Business, Attention to Detail, Ethics and Values, Interpreting Data, Organizing and Planning, Decision Making. ADA Statement Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. Drug‑Free Workplace The State of Ohio is a drug‑free workplace which prohibits the use of marijuana (recreational marijuana/non‑medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug‑Free Workplace Policy (HR‑39), and as outlined in the posting. #J-18808-Ljbffr Jobsohio