Bookkeeping & Administrative Assistant
Haycon
Haycon is a Roxbury-based construction company, with a great opportunity for someone to support multiple office functions. This role is based in the office from 8.00am - 4.30pm Monday - Friday, and is suited to someone with great Customer Service skills and a can-do attitude. Below is an overview of the daily tasks required:
Bookkeeping- Assist with Accounts Payables, Receivables
- Creating & Sending Invoices
- Tracking & Lodging Payments Received
- Providing Payroll Support for BiWeekly Payroll
- **Previous Bookkeeping experience required, QuickBooks Online strongly preferred
- Screen calls for Executives and email phone messages, making sure messages are checked and dealt with daily
- Direct calls to appropriate person and/or department
- Return all calls coming into your line daily
- Process/distribute and open all incoming mail for all companies in the building
- Process and distribute incoming/outgoing UPS/Fedex deliveries
- Make sure all deliveries are delivered to designated area
- Stock copiers and fax machines with paper, toner etc.
- Notify/include employees when placing stationery/supplies orders
- Have equipment maintained when necessary
- Order office supplies, kitchen supplies, janitorial supplies
- Open, and sort mail for multiple companies
- Input all invoices into SharePoint database
- Track credit card receipts and enter in SharePoint
- Maintain files (paper files & electronic files).
- Create and maintain a log of user names and passwords
- Quick Books data entry
- Assist personnel with computer/cell phone issues.
- Coordinate with IT for computer maintenance & issues.
- Set up meetings, scheduling of conference room, etc.
- Assist Accounting, Project Management & Estimating departments as needed
- Control visitor traffic, schedule conference room meetings, walk-thru when necessary
- Maintain a safe environment with proper lighting, signage, and disability access, and inspect building for wear & tear
- Oversee security, fire prevention, and other safety systems.
- Schedule regular building maintenance, contact professionals for repairs as needed
- Ensure that occupants are provided with proper utilities, assist with emergency response and evacuations
- Maintain tenant records, bill monthly lease invoicing
- Weekly walk around outside of building making sure there is no trash, nails, screws etc. parking areas are free of debris
Vacancy posted 3 days ago
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