Fleet Operations Manager

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Summary

The Manager Operations I manage the operations and personnel for locations with up to 130 equivalent truck units. May have Technicians-In-Charge, and/or Customer Service Coordinators, as well as Technicians and Service Employees to support the needs of assigned location. The Operations Manager I must be able to accomplish results and ensure business objectives and labor requirements are met. The Operations Manager I is responsible for ensuring the customer's needs are being met while balancing financial, operating, quality, safety and asset targets against the requirements of the business measured through leadership competencies and business metrics. This position is responsible for the management of the location performance against metrics to meet and/or exceed assigned objectives. This position is also responsible for ensuring that the location is in compliance with and properly executing all key company processes, Standard Operating Procedures and Standard Repair Practices. As with all FMS Shop positions, the Operations Manager I is responsible for adhering to all Ryder Maintenance Operations policies and procedures. This may also be a development position to prepare incumbents for the Operations Manager II role.

Essential Functions

• Operations Management:
  Responsible for optimizing labor at the shop, and ensuring the optimal mix of straight time, O/T and Outside Repair.
  Responsible for optimizing shift patterns to match supply of qualified tech hours versus the availability of equipment based upon customer operating hours.
  Responsible for work analysis, vehicle planning and scheduling, scheduling and assigning work to technicians, productivity tracking and optimization, shift and shop meetings, and RO review and approval.
  Oversee the execution of the Automated Planning System (APS).

• Labor Management:
  Provides management, training and development of all personnel assigned.
  Responsible for Performance Management of all assigned personnel.
  Responsible for successful development and execution of the Technical Training Plan in coordination with the Field Training Team. Ensure TOPS plan is prioritized based upon Breakdown, Rework and Running Cost trends.
  Responsible for Recruiting, Hiring, On-boarding, Payroll, and Succession Planning.

• Customer Management:
  Directly responsible for customer relationship management to include issue resolutions, customer satisfaction, and retention, as well as ensuring vehicle uptime.
  Responsible for optimizing vehicle maintenance cycle time and ensuring that the shop meets or exceeds Delivered in Time Promised objectives based upon customer requirements.
  Responsible for ensuring complete execution of the Customer Communication Protocol.
  Collaborate with Sales Team to develop the service requirement section of the Customer Care Plan to ensure effective delivery of service.
  Conduct customer visits and annual reviews as required by the Customer Care Plan.
  Responsible for Customer Retention and Maintenance CSI through optimal execution of the Maintenance Promise.

• Asset Management:
  Directs his/her direct reports in maintaining the appearance and maintenance of assigned location, including sustaining 6S standards throughout the shop.
  Responsible for the execution of Asset Management initiatives at the shop level.
  Evaluates needs and makes recommendation for shop tooling and equipment requirements.
  Management and oversight of vehicle specifications and vehicle in-service/out-service process.
  Provide input during business unit asset management review.
  Ensure all vehicles have required specifications in SAM.
  Responsible for Parts Inventory management, policies and procedures.
  Collaborate with Rental in scheduling PM’s, utilization of assets to be ready at all times, subs, VMI, and wash log.

• Quality Management:
  Responsible for Quality Inspections of PM & repairs, as well as performing In Process Reviews on non-PM work.
  Lead breakdown root cause analysis process, implement corrective actions locally, and when necessary, communicate issues to Technical Assistance Center.
  Maintain control/visibility over shop floor activities to ensure proper root cause diagnosis by technicians and that the yield on all parts/components is optimized.
  Responsible for all Mandatory Compliance items at the Shop Level as identified on the Quality Review inspection list.
  Accountable for all Quality Metrics within the Shop
  Develop and ensure implementation of Quality Assurance Audit Corrective Action plans and Continuous Improvement programs.
  Accountable for maintenance of all relevant documentation required to meet and/or exceed local, state, federal, as well as customer requirements.
  Responsible for ensuring a safe workplace and providing guidance for all safety efforts and initiatives.
  Ensure Cleanliness and quality of repair for all maintained vehicles.
  Comply with Safety, State, and EPA regulations and requirements.

• Financial Management:
  Responsible for ensuring shop delivers against Net Maintenance Cost per Unit objectives without sacrificing quality, safety or customer satisfaction.
  Responsible for implementing cost control measures related to maintenance operations budget and location P&L statement to meet financial objectives.
  Directly responsible for successful execution of Maintenance Initiatives to attain or exceed specified financial targets.
  Responsible for the optimization of net maintenance cost per unit.
  Work with vendor sourcing group to identify potential and preferred vendors for specific facilities and vehicle maintenance services.
  Responsible for ensuring accuracy of third party invoices and the quality of worked outsourced to vendors.
  Responsible for Payroll, Purchase Order approval and invoice reconciliation, and fuel reconciliation, all liquid inventories to include fuel, DEF and oil.
  Responsible for the customer bill back process to include identification, review and approval of bill back opportunities Responsible for ensuring proper documentation and explanation/ reporting of re-billable activity.
  Responsible for the Warranty process and maximizing Warranty recovery in the shop.
  Ensure data integrity in the shop management online system.

Additional Responsibilities

• Performs other duties as assigned.

Skills and Abilities

• Ability to professionally represent Ryder and competently interact with customer management required.

• Capacity to understand labor, financial, operating, quality, safety and asset processes and related metrics.

• Strong sense of personal accountability and a proven track record of achieving desired results.

• Ability to communicate effectively both verbally and in writing.

• Competent in basic computer skills and in a Microsoft Office environment.

• Ability to work with reporting systems to pull data for analysis and decision making is strongly (preferred).

• Experience using Microsoft word and excel intermediate preferred.

• Experience with Fleet Management Software preferred.

• Maintenance and Technical experience in a shop environment preferred.

Qualifications

• H.S. diploma/GED required.

• Associate's degree preferred.

• Bachelor's degree preferred.

• Two (2) years or more experience in an operations environment or demonstrated success in a Ryder role required.

• 0 to One (1) year Supervisory experience required.

Travel

1-10%

Safety Sensitive

Non-Regulated Tech

DOT Regulated

No

Job Category

Maintenance

Our Culture & Commitment

At Ryder, you’re trusted to make an impact—while enjoying room to grow and having a voice that’s heard. Our culture is built on respect, collaboration, and shared pride in doing great work rooted in innovation and safety.

Your Voice. Your Success. The Future We Build Together.

Compensation Information

The compensation offered to a candidate may be influenced by a variety of factors, including the candidate’s relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc.The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/ortype. Compensation ranges for the position are below:

Pay Type :

Salaried

Minimum Pay Range :

$75,000

Maximum Pay Range :

$75,000

Benefits Information

For all Full-time positions only: Ryder offers comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options, as well as paid time off for vacation, illness, bereavement, family and parental leave, and a tax-advantaged 401(k) retirement savings plan.

Equal Opportunity Employer

Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace.

All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Security Notice for Applicants

Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.

Will only communicate with an applicant directly from a @ryder.com email address and will never conduct an interview online through a chat type forum, messaging app (such as WhatsApp or Telegram), or via an online questionnaire. During an interview, Ryder will never ask for any form of payment or banking details and will never solicit personal information outside of the formal submitted application through

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