Front Desk Receptionist

Job Description

Job Description

This is a part-time, fully on-site position Monday- Thursday

Position Summary

We are seeking a professional and organized Front Desk Receptionist to serve as the first point of contact for clients, visitors, vendors, and callers. This position plays a key role in maintaining a welcoming office environment while providing administrative support and assisting with daily office operations.

Key Responsibilities

Reception & Client Service

• Greet clients, visitors, and vendors professionally and courteously.
• Notify advisors and staff of client arrivals.
• Answer and direct incoming telephone calls.
• Respond to general inquiries and provide excellent customer service.
• Maintain a clean and professional reception area.

Administrative Support

• Perform filing, scanning, copying, and data entry.
• Assist with document preparation and general administrative tasks.
• Maintain accurate records and filing systems.
• Support special projects and assignments as needed.

Conference Room & Office Coordination

• Schedule and monitor conference room reservations.
• Prepare conference rooms for meetings, including arranging materials and refreshments.
• Ensure conference room technology is operational.
• Reset conference rooms following meetings.

Mail & Office Operations

• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail and shipments.
• Maintain inventory of office and kitchen supplies.
• Restock coffee, water, paper products, and other office essentials.
• Assist in maintaining clean and organized common areas.
• Coordinate with vendors and building management as needed.

Qualifications

• High school diploma or equivalent.

• Previous receptionist, administrative, customer service, or office support experience preferred.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, and Teams.
• Strong organizational skills and attention to detail.
• Ability to multitask and work independently in a professional office environment.

Physical Requirements

• Ability to sit, stand, and walk throughout the workday.
• Ability to move throughout the office to support daily operations.
• Ability to bend, reach, carry, and transport office supplies.
• Ability to lift and move up to35 pounds, including cases of bottled water, cartons of printer paper, office supplies, and meeting materials.
• Ability to assist with conference room setup and office supply organization