Capital Improvement Plan Coordinator (Management Analyst III)

Overview Join the Park Authority and our nationally recognized team of professionals! We are seeking someone who is both excited to join the Park Development Division as a key part of the management and oversight of the division’s capital funding and project management team. The Park Division is one of the most highly regarded park systems in the country, with almost 24,000 acres of parkland, nine recreation centers, eight golf courses, three lakefront parks, and more. Role Responsibilities This position manages the development and reporting of the division’s annual workplan, operating budget, training budget, and reporting of the division’s annual budget across multiple funds, with a focus on the capital funding processes. It includes monthly, quarterly, and annual reporting to internal and external stakeholders on the progress, timelines, deliverables, and challenges related to the implementation of the Capital Improvement Plan (CIP). CIP projects include new park construction, redevelopment, recreation center construction and renovation, replacement, and addition of new park amenities such as shelters, trails, restrooms, turf field construction and replacements, ADA improvements, playgrounds, energy, sustainability projects, and more. The role serves as liaison to the Financial Management Branch (FMB) to ensure compliance with fiscal guidelines and procedures, provides technical guidance and critical input on project budgets, funding sources, timing, and annual cash flow goals, and develops, reviews, and monitors the division's financial and reporting procedures to ensure compliance with county policies and Park Authority business practices. It also coordinates bond related activities, contributes to the development of budget materials for all funds, and assists in preparing budget/financial presentations for the Park Authority Board. Illustrative Duties Independently designs, develops, and coordinates ongoing department programs and special projects Performs a wide range of professional‑level management work for more than one broad administrative function including complex analysis and diverse project management in a lead capacity Coordinates and manages the work of administrative, para‑professional, and/or professional‑level staff in the day‑to‑day activities of selected projects Plans, organizes, and coordinates changes to policies, procedures, or processes related to multiple administrative functions (financial, procurement, budget, human resources, contract or grants administration, information technology systems, etc.) Plans and conducts or oversees studies or research activities to ensure program quality, determine unmet needs or ensure efficacy of existing programs Provides guidance, recommendations, and advice to departmental managers Serves on committees, task forces, and management teams to evaluate the effectiveness and efficiency of existing management/administrative systems Writes, edits, and finalises reports and presentations and presents findings and recommendations to department senior managers Required Knowledge, Skills, and Abilities Considerable knowledge of mission, goals, and objectives of the organizational unit, program, or activities to which incumbent is assigned Considerable knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g., personnel, budgeting and financial management, contract administration and management) Knowledge of the principles, practices, and techniques governing management, organization, operations and programmatic services Ability to identify possible solutions for solving business problems Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization Ability to make oral presentations to department management, other departments, or the public Ability to write detailed, accurate reports, grants, or solicitations for pertinent areas of administration Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data Ability to supervise and train staff Ability to lead assigned employees, including delegating and reviewing work assignments, providing coaching and guidance, monitoring and evaluating performance, and supporting training and development planning Minimum Qualifications Graduation from an accredited four‑year college or university with a bachelor’s degree in a field related to the assigned functional area; plus four years of professional work experience within the functional area. Certificates and Licenses Driver’s License (Required) Preferred Qualifications Thorough knowledge of government accounting and public sector budgeting, including capital and project development Demonstrated experience managing project budgets and financial reporting Experience with FOCUS system or other financial management systems Experience assisting in the development of budgets and forecasting for large‑scale, multi‑year capital projects Experience assisting in the creation and management of budgets for capital projects, including tracking and reporting cash‑flow projections, tracking work performed for others (WPFO), and other bond activities Experience in developing and applying for grants for design and construction related projects Physical Requirements Position is mainly sedentary, but requires walking and lifting less than 5 lb. All duties may be performed with or without reasonable accommodations. Selection Procedure Panel interview; may include an exercise. Background Checks Appointee will be required to complete a criminal background check and driving record check to the satisfaction of the employer. EEO Statement Fairfax County is home to a highly diverse population and encourages candidates who are bilingual in English and another language to apply for this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact TTY View phone number on click.appcast.io. View email address on click.appcast.io EEO/AA/TTY. #J-18808-Ljbffr Fairfax County Government