Accounting Assistant

Texas Lehigh Cement Company Lp - Buda, TxSalaried Non-ExemptJob Summary:The Accounting Assistant is responsible for providing comprehensive administrative and operational support to ensure the efficient day-to-day operation of the office. This position serves as a key point of contact for visitors, vendors, and employees while maintaining organized office processes, supporting accounting functions, coordinating administrative activities, and assisting the accounting/finance department. Success in this role requires exceptional organizational skills, attention to detail, professionalism, discretion, and the ability to effectively prioritize multiple responsibilities in a fast-paced environment.Roles and Responsibilities:Welcome and professionally greet visitors, customers, vendors, and contractors, directing them to the appropriate personnel.Answer, screen, and route incoming telephone calls in a courteous and professional manner.Maintain office supply inventory and submit purchase requests or orders, with appropriate approval, to ensure adequate inventory levels.Open, sort, and distribute incoming mail and deliveries daily.Collect raw material tickets from plant operations, maintain accurate tracking logs, and update Excel spreadsheets.Scan, organize and electronically maintain raw material documentation.Reconcile raw material invoices to supporting tickets, identify discrepancies, assign appropriate accounting codes, and submit invoices to Accounts Payable for processing.Maintain company vehicle records, prepare annual vehicle registration documentation, and coordinate payment processing with Accounts Payable.Prepare and submit required monthly reports to the U.S. Census Bureau.Coordinate scheduling for the Management and Administrative Conference Room and arrange logistics, including catering and refreshments as requested.Process vendor setup requests and vendor maintenance changes, including verification and maintenance of Certificate of Insurance.Assist with internal and external audits by gathering documentation and maintaining accurate records.Distribute monthly financial reporting books and related documentation.Maintain organized electronic and paper filing systems.Provide administrative support to multiple departments as assigned.Perform other duties and special projects as assigned by management.Required Skills/Abilities:Excellent customer service and interpersonal skills.Ability to professionally interact with employees, customers, vendors, and visitors.Strong planning, organizational and time management skills with the ability to manage multiple priorities and meet deadlines.Demonstrated ability to work independently while supporting cross-functional teams.Working knowledge of basic accounting principles and invoice processing.Strong attention to detail with the ability to reconcile financial documents accurately.Excellent analytical, investigative, and problem-solving abilities.Excellent verbal and written communication skills.Ability to effectively communicate with individuals at all organizational levels.Ability to handle confidential and sensitive information with professionalism, discretion, and integrity.Demonstrated initiative, dependability, and commitment to quality work.Proficient with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)Adobe AcrobatMicrosoft Dynamics GP or similar ERP system (preferred)Oracle JD Edwards, NetSuite, Oracle Financials, or comparable ERP Software (preferred)Ability to read, analyze, and interpret business documents, policies, procedures, safety rules, and operating instructions.Ability to perform basic mathematical calculations, including addition, subtraction, multiplication, division, percentages, ratios, and decimals.Ability to pass company required background checks, drug screen, and pre-employment evaluations.Education/Experience:High school diploma or equivalent requiredAssociate degree in Business Administration, Accounting, or related field preferred.Minimum of three (3) years of administrative support experience required.Experience working in a manufacturing or industrial environment is preferred.Experience in using Enterprise Resource Planning (ERP) systems preferred.Physical Requirements:Regularly required to sit, stand, walk, and use hands to operate office equipment.Frequently required to communicate verbally and in writing.Occasionally required to lift and carry office supplies weighing up to 25 pounds.Ability to perform work in a standard office environment.Work Environment:This position primarily operates in a professional office environment within a manufacturing facility. The employee will routinely use standard office equipment and may occasionally enter plant areas, where appropriate personal protective equipment (PPE) may be required.Essential Physical Demands & Frequency Definitions:The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job, with or without reasonable accommodation.Benefits:Competitive wagesBonus ProgramComprehensive health, dental, and vision insurance (effective immediately)Retirement savings plan (401k) with company match (effective immediately)Supplemental Life Policies (Employee, Spouse, Child)Opportunities for professional development and advancement.This job description is not intended to be all inclusive, but to be used as a general outline to understand the expectations of the position. Other duties, responsibilities, and tasks will be directed by the management team as necessary to meet the ongoing operational needs of the organization.QualificationsEducation:Required: High School or better.Preferred: Associates or better in Accounting or related field.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.