Payroll Coordinator - Springfield, NJ

Payroll Coordinator

QE Solar is one of the nation's largest independent solar and BESS operations and maintenance providers, with over 15 years of operating experience. We manage 10 GW of solar and 7.5 GWh of BESS across 44 states, supporting asset owners with multi-hundred MW utility solar projects and large standalone BESS systems. We're pure-play O&M. That focus means our entire organization is built around one thing: keeping solar and storage assets running well. Our technicians carry broad OEM certifications, and our in-house capabilities span MV/HV electrical, vegetation management, engineering, and capital improvements, to streamline asset management for project owners.

As our organization continues to grow, we are seeking a detail-oriented and highly organized Payroll Coordinator to join our team at our Springfield, New Jersey headquarters.

The Payroll Coordinator will support the accurate and timely processing of payroll for QE Solar employees across multiple states and business divisions. This position will be responsible for maintaining payroll records, reviewing employee timekeeping information, resolving payroll discrepancies, and ensuring compliance with applicable federal, state, and local payroll regulations. The ideal candidate will have strong attention to detail, excellent organizational skills, and experience supporting payroll operations in a fast-paced, multi-state environment. This role will collaborate closely with Human Resources, Finance, and Operations to ensure payroll accuracy and a positive employee experience.

Key Responsibilities

• Payroll Processing & Administration
• Assist with processing accurate and timely payroll for employees across multiple states and business units.
• Review and validate employee timesheets, hours worked, overtime, paid time off, and payroll adjustments.
• Maintain accurate payroll records, including employee compensation changes, deductions, bonuses, and reimbursements.
• Review payroll reports to identify discrepancies and coordinate corrections before payroll deadlines.
• Support payroll processing for hourly, salaried, and field-based employees.
• Assist with off-cycle payroll processing, final paychecks, and retroactive pay adjustments as needed.
• Timekeeping & Employee Support
• Monitor employee timekeeping records to ensure accuracy and completeness.
• Work with managers and supervisors to resolve missing punches, incorrect hours, and timesheet discrepancies.
• Respond to employee payroll inquiries regarding paychecks, deductions, direct deposits, and tax withholding.
• Assist with employee payroll onboarding and offboarding processes.
• Maintain accurate employee payroll information within the company's HRIS and payroll systems.
• Payroll Compliance & Reporting
• Support compliance with federal, state, and local wage and hour regulations.
• Assist with multi-state payroll requirements, including overtime, tax withholding, and applicable labor regulations.
• Support prevailing wage and certified payroll reporting requirements, as applicable to company operations.
• Maintain organized payroll documentation to support internal audits, compliance reviews, and reporting requirements.
• Assist with payroll reconciliations and preparation of reports for Human Resources and Finance.
• Ensure confidential handling of employee compensation and personal information.
• Cross-Functional Collaboration
• Partner with Human Resources to ensure accurate processing of new hires, terminations, promotions, and compensation changes.
• Collaborate with Finance and Accounting to resolve payroll discrepancies and support payroll reconciliations.
• Coordinate with field operations managers to ensure timely submission and approval of employee hours.
• Identify opportunities to improve payroll workflows, accuracy, and overall efficiency.
• Provide administrative support for payroll-related projects and process improvements.

Qualifications

Required Qualifications

• 2+ years of experience in payroll processing, payroll administration, or a related HR/Finance function.
• Experience working with payroll systems and employee timekeeping platforms.
• Understanding of federal and state wage and hour regulations.
• Strong proficiency in Microsoft Excel and Microsoft Office applications.
• Excellent attention to detail, organizational skills, and ability to manage multiple deadlines.
• Strong communication and problem-solving skills.
• Ability to handle sensitive employee information with professionalism and confidentiality.
• Ability to work a hybrid schedule based out of QE Solar's Springfield, NJ headquarters.

Preferred Qualifications

• Experience processing payroll for employees across multiple states.
• Familiarity with Rippling or similar HRIS/payroll platforms.
• Experience supporting payroll for both hourly and salaried employees.
• Knowledge of prevailing wage requirements, certified payroll, or Davis-Bacon regulations.
• Experience working in renewable energy, construction, field services, or other multi-location operational environments.
• Associate's or bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field.

What We Offer

At QE Solar, we recognize that our employees are essential to our continued success. We offer a competitive benefits package designed to support employees personally and professionally, including:

• Competitive compensation based on experience.
• Medical, dental, and vision insurance.
• Paid time off and company holidays.
• 401(k) retirement savings plan with company matching, subject to eligibility.
• Professional development and career advancement opportunities.
• Collaborative and team-oriented work environment.
• Hybrid work flexibility based out of our Springfield, NJ headquarters.
• Opportunity to contribute to a growing organization within the renewable energy industry.

QE Solar is committed to providing equal employment opportunities and reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) and all applicable federal, state, and local laws. The physical and mental demands described below are representative of those required to successfully perform the essential functions of this position. This role is performed primarily in an on-site office environment, with occasional interaction with field operations as needed. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

This position requires:

• Prolonged periods of sitting and working at a computer, including reviewing safety reports, incident data, and compliance documentation
• Frequent use of hands and fingers to operate a computer, keyboard, and standard office equipment
• Ability to communicate effectively, both verbally and in writing, including leading meetings and presenting safety initiatives
• Ability to analyze data, interpret safety regulations, and make informed decisions
• Occasional standing, walking, and movement within the office or facility
• Ability to collaborate with field teams and, at times, visit operational sites, which may involve exposure to outdoor environments and active job sites
• Ability to lift and carry items up to 15 pounds, if necessary

Statement to all Third-Party Agencies and Similar Organizations:

QE Solar accepts resumes only from contracted recruiting agencies with formal service agreements. Please do not send unsolicited resumes or outreach emails to our QE Solar employees, hiring managers, or team members without expressed consent or contract for services. QE Solar is not responsible for any fees or charges associated with unsolicited resumes or services.