Administrative Assistant

Job Description

Job Description

We are looking for a detail-focused Administrative Assistant to support labor compliance operations for construction projects in Stockton, California. This contract opportunity with potential for a permanent role is ideal for someone who can coordinate records, manage reporting timelines, and communicate effectively with internal teams and subcontractors. The role centers on helping maintain compliance with prevailing wage and certified payroll requirements while keeping documentation organized and accurate.

Responsibilities:
• Prepare and submit recurring certified payroll and prevailing wage documentation for public and government-funded projects.
• Examine project setup materials to determine reporting obligations, wage rules, and required compliance steps.
• Monitor deadlines and maintain organized files to support adherence to labor regulations and contract requirements.
• Review subcontractor payroll submissions for completeness, accuracy, and proper supporting documentation.
• Communicate with subcontractors and project stakeholders to resolve missing details, corrections, and outstanding compliance items.
• Maintain tracking logs and project records related to certified payroll, labor reporting, and audit support activities.
• Investigate payroll discrepancies and coordinate with payroll or accounting teams to address compliance-related issues.
• Assist with audits, union-related reporting, labor statistics, invoicing follow-up, and distribution of payroll-related reports as needed.• Prior experience in labor compliance, certified payroll processing, prevailing wage reporting, or a closely related function.
• Working knowledge of state and federal labor compliance standards within the construction industry.
• Ability to review payroll records and identify errors, omissions, or documentation gaps.
• Experience using compliance tracking platforms, payroll systems, or accounting software to manage reporting tasks.
• Proficiency with Microsoft Excel and other administrative tools used for data entry and record maintenance.
• Strong organizational skills with the ability to manage multiple priorities and reporting deadlines.
• Clear written and verbal communication skills for coordinating with internal teams, subcontractors, and external reviewers.
• Background in construction, contractor services, or government-funded project environments is highly preferred.