Civil Construction Project & Bid Coordinator

Job Description

Job Description

Bay Country Contractors is seeking a  Civil Construction Project & Bid Coordinator to support both our pre-construction and project management teams. This role is essential in managing the bid process and coordinating project execution in multiple projects across Maryland, Washington D.C., and Virginia. The ideal candidate is highly organized, detail-oriented, and experienced in civil construction bidding and project coordination.

$60,000 - $75,000 yearly

Bid Coordination & Pre-Construction:

• Identify and track bid opportunities from public and private sources.
• Prepare and submit bid proposals, ensuring all required documents, pricing, and subcontractor/vendor quotes are included.
• Review project specifications, drawings, and contract documents to identify scope, requirements, and potential risks.
• Coordinate with estimators, project managers, and subcontractors to gather pricing and cost estimates.
• Maintain bid calendars, deadlines, and follow-up schedules.
• Manage and update bid databases, prequalification forms, and client/vendor relationships.

Project Coordination & Execution:

• Assist project managers in planning, scheduling, and executing civil construction projects.
• Coordinate with subcontractors, suppliers, and internal teams to ensure timely material delivery.
• Maintain project documentation, including contracts, submittals, RFIs, and change orders.
• Monitor project progress and budgets, identifying potential issues and assisting in problem resolution.
• Support the preparation of reports, invoices, and project closeout documentation.

Qualifications & Requirements:

• 2+ years of experience in civil construction estimating, bid coordination, project coordination, or related roles.
• Strong knowledge of construction sequence and
• Proficiency in bid management and estimating software (e.g., Procore, Bluebeam, PlanSwift) and other project management tools.
• Excellent organizational, time management, and multitasking skills.
• Strong attention to detail and ability to analyze project requirements.
• Effective communication skills for coordinating with internal teams, clients, and subcontractors.
• Ability to read and interpret construction drawings and bid documents.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Valid driver’s license and willingness to travel to job sites as needed.

For 39 years, Bay Country Enterprises has been a leader in civil construction, delivering quality services across Maryland, Washington, D.C., and Virginia. We specialize in civil construction to also including asphalt paving, concrete work, and stormwater management.

Our culture is built on teamwork, integrity, and dedication to our craft. We believe that investing in our people is key to building a winning team. Our skilled professionals go above and beyond to deliver exceptional results, whether for complex infrastructure projects or custom site developments.

Driven by passion and a commitment to quality, Bay Country Enterprises provides reliable solutions that stand the test of time. More than just a construction company, we are a trusted partner, delivering long-lasting results that you can depend on.