Procurement Administrator

Procurement Administrator

HonorVet Technologies (SDVOSB) is a certified veteran-owned staffing and workforce solutions company recognized for its industry certifications, commitment to quality talent acquisition, and excellence in delivering IT, healthcare, federal, state, and SLED (State, Local, and Education) staffing services, helping organizations build reliable, compliant, and high-performing teams across mission-critical sectors.

Position: Procurement Administrator

Location: Lake Zurich, IL 60047

Duration: 6+ Months Contract with possibility of extension and FTE

Shift: (8 am-5 pm) CST Monday to Friday

Hybrid (Tues-Thurs onsite; Mon and Fri can be remote)

Job Summary

The Purchasing Administrator executes day-to-day procure-to-pay activities within Shared Services to ensure accurate, timely, and compliant purchasing. Working in SAP, this role converts approved requisitions to purchase orders, manages PO changes and confirmations, maintains vendor master data, and supports internal requestors on P2P tools and procedures. The role partners with Materials/Planning, Accounts Payable, and suppliers to resolve routine issues (e.g., dates, price/quantity), meet cycle-time and quality SLAs, and maintain documentation required for audits and Quality/Compliance standards.

Principal Activities Performed by the Incumbent

• Transactional Procurement
• Receive approved purchase requisitions from corporate functions and execute transactions in a timely and accurate manner.
• Validate purchase orders by ensuring completeness and correctness of requisition detail to minimize service errors.
• Release review and approved purchase orders to suppliers.
• Create purchase orders and operational contracts in ERP, and release reviewed and approved purchase orders to suppliers.
• Create and maintain accurate vendor master data in the procurement system; keep supplier information updated to ensure data integrity.
• Track and monitor purchase orders, ensuring efficient management of changes regarding delivery date, price, and quantity.
• Order confirmation maintenance in SAP for Direct and proactive communication with Material Management
• Drive monitoring of delivery and coordinate/follow-up with suppliers before delivery.
• Verify and handle price and quantity differences.

Compliance & Process Adherence

• Ensure all procurement activities in compliance with internal policies, procedures, and controls.
• Facilitate purchasing transactional activities in alignment with corporate procurement standards.
• Maintain documentation properly for internal audit and compliance purposes.
• Ensure purchase orders are approved in accordance with defined rules.
• Maintain master data to support compliance and operational accuracy.

Communication & Training Support

• Act as a point of contact for local requestors and suppliers regarding procurement queries.
• Maintain effective communication with corporate departments and key stakeholders.
• Provide guidance and training to local requestors on procurement tools and processes.
• Support continuous improvement initiatives by identifying process gaps and suggesting enhancements.
• All employees are responsible for ensuring compliance to company documents, programs and activities related to Health, Safety, Environment, Energy, and Quality Management Systems, as per their roles and responsibilities.

Requirements

• Bachelor's degree, preferably in Business, Supply Chain Management, or a related field.
• Minimum of 1 years' experience in Procurement, Supply Chain, or working within a Shared Services and/or customer help-desk environment.
• Familiarity with SAP SRM or similar procurement systems is desirable.
• Prior experience working with ServiceNow, Marval or other ticket-based help-desk tools is an advantage.
• Proficient in Microsoft Office applications (Excel, Word, and PowerPoint), use of SharePoint and Teams is a plus.
• Skilled in navigating digital tools and enterprise systems to support procurement operations.
• Good communication and interpersonal skills with the ability to build effective relationships across functions and geographies.
• Organized, with strong time management and with the ability to manage multiple priorities and deliver results under tight deadlines.
• Assertive, proactive, and customer-oriented mindset.
• Team player with a collaborative approach and a willingness to support others

Travel Required

• Yes, between the Melrose Park and Lake Zurich locations.