Sales Coordinator

DecisionHR is a Professional Employer Organization (PEO) located in St Petersburg, FL. Since our inception in 1996, we have empowered our clients with industry-leading human resource solutions they need to drive their business. We assist our clients in the areas of payroll, worker's compensation, human resources, and benefits. We remove the administrative burden of running their business and allow our clients to focus on their revenue-producing activities. Our goal is to deliver customizable, practical workforce solutions that increase profits, reduce costs and liability, and attract, develop, and retain long-term employees.

Our Core values include:

Collaboration : working together is critical to achieving organizational goals.

Innovation : growth happens when we can absorb and implement new ideas that provide unique solutions and superior customer service.

Performance : we believe in providing our employees with the tools and support they need to grow, succeed, and make an impact.

Social Responsibility : we place charity and volunteer work at the core of our organization.

Trust: we build and maintain trust with our employees and clients by embodying integrity, transparency, and 'doing the right thing.

Company Value Statements

Choose Your Attitude

Every day, every interaction - show up with intention and positivity.

Make Someone's Day

Leave every person - colleague, client, or partner - better than you found them.

Be Present

Give your full attention - to the task, the team, and the moment.

Have Fun

We work hard. We celebrate wins. We genuinely enjoy what we do.

Summary/Objective

Behind every great sales team is someone who makes everything run. At DecisionHR, that someone is our Sales Coordinator. This role sits at the nerve center of our sales operation - supporting and collaborating closely with the Sales Assistant to ensure our pipeline moves fast, our proposals are flawless, and our reps never lose momentum to administrative friction.

If you are the kind of person who takes pride in being the most organized person in the room, communicates with clarity and warmth, and genuinely loves helping a team win - this role was built for you.

Essential Functions

• Manage and coordinate the end-to-end proposal process - ensuring accurate, professional proposals reach prospects quickly and nothing falls through the cracks.
• Maintain and update Salesforce CRM with accurate, timely data - new submissions, pipeline updates, and prospect records.
• Support the Senior Vice President of Sales with special projects as needed.
• Collaborate day-to-day with the Sales Assistant to divide and conquer administrative tasks, freeing our sales reps to focus entirely on selling.
• Coordinate internal communication between sales, operations, and other departments to keep deals on track.
• Monitor pipeline activity and flag time-sensitive items so no opportunity gets stuck in neutral.
• Help prepare client-facing materials and supporting documentation for the sales team.
• Jump in on special projects, process improvements, and sales initiatives as priorities evolve.

Required Education and Experience

• 2 years of experience in sales support, coordination, or administrative roles in a fast-paced environment
• Exceptional organizational skills and obsessive attention to detail
• Strong written and verbal communication professional, warm, and clear
• Proficiency with Microsoft Office, especially Word, Excel, and Outlook
• Experience working with Salesforce or similar CRM platforms
• Ability to manage multiple priorities simultaneously without dropping the ball
• Must be legally authorized to work in the United States

Preferred Education and Experience

• Background in PEO, HR, payroll, insurance, staffing, or professional services
• Experience supporting senior leadership or executive-level teams
• Familiarity with proposal generation tools or sales enablement platforms
• A track record of making the people around you more effective
• Experience using power point

The preceding position description has been designed to indicate the general nature of the work performed; the level of knowledge and skills typically required; and the usual working conditions of this position. It is not designed to contain or be interpreted as a comprehensive, complete, or exclusive list of the duties of the position. Additional and different duties may be assigned from time to time. We are an E-Verify company.