Position Details & Application about Accounts Payable Receivable Clerk (opens in new window/tab)

ACCOUNTS PAYABLE/RECEIVABLE CLERK

POSITION DETAILS

Position Type: Secretarial/Clerical/ Accounts Payable/Receivable Date Posted: 12/9/2025 Date Available: 07/01/2026 Salary Grade Level: C This is a full‑time, year‑round position located at the District Office. The position is budgeted for Fiscal Year 2027, effective July 1, 2026; however, an earlier start date may be considered for training purposes.

SUMMARY

Under direct supervision of the Director of Business Services, this position works to maintain accounts payable and vendor information to promote a cost‑effective educational environment for students. The requirements listed below are representative of the knowledge, skills, and abilities required to satisfactorily perform the essential duties and responsibilities. Any combination of education and experience could demonstrate possession of the requisite knowledge, skills, and abilities.

ESSENTIAL FUNCTIONS

Prepares purchase orders in accordance with established District procedures and maintains files of open purchase orders and paid vendor information. Maintains vendor relations by handling correspondence with vendors regarding purchase orders and invoices and initiates research on questioned invoices. Accrues all invoices into the accounting system, obtains approval for invoices as required, and disburses accounts payable costs. Assists with accounting records and ledgers by reconciling monthly statements and transactions. Maintains the encumbrance/liquidation system for accounts payable. Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable. Maintains and updates customer files, including name or address changes, mergers, or mailing attentions. Drafts correspondence for standard past‑due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent account holders to request payment. Collaborates with the Business Director to reconcile accounts receivable on a periodic basis. Maintains and records all deposits. Records entry of, verifies documentation for, and distributes petty cash. Alerts the Business Director of possible over expenditures in line items. Copies, files, and retrieves materials for accounts receivable as needed. Provides general office support for District business when necessary.

COMPETENCIES

Knowledge of basic principles, practices, procedures, equipment, and materials pertinent to bookkeeping, accounting, and data processing. Knowledge of GAAP accounting. Knowledge of Microsoft Office and Google Drive. Ability to use standard office machines. Ability to prepare routine correspondence on own initiative. Ability to maintain confidential and meticulous records. Ability to carry out duties with minimum supervision. Ability to relate positively and cooperatively with students, other District employees, and school patrons in the public education environment.

SUPERVISORY RESPONSIBILITY

None

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

PHYSICAL DEMANDS

Ability to stand, walk, and sit frequently or for prolonged periods of time. Additional physical abilities include lifting, carrying, pushing, pulling, stooping, crouching, reaching, handling, excessive typing, speaking, hearing conversations, and near/far visual acuity, depth perception, and field of vision.

POSITION TYPE AND EXPECTED HOURS OF WORK

This is a full‑time position with benefits. Days and hours of work are Monday through Friday, 7:30 a.m. to 4:30 p.m. (8 hours/day). This position operates for 260 days out of the year.

TRAVEL

Some travel may be expected for this position.

REQUIRED EDUCATION AND EXPERIENCE

High school diploma or equivalent. One year of successful work experience as a bookkeeper or accountant.

PREFERRED EDUCATION AND EXPERIENCE

Two years of post‑secondary training in bookkeeping and/or accounting. Two years of successful work experience as a bookkeeper or accountant. Certified Accounts Payable Professional (CAPP) or equivalent certification.

ADDITIONAL ELIGIBILITY QUALIFICATIONS

The successful candidate will be required to present a valid criminal background check upon hire.

EEO STATEMENT

Valdez City School District does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, marital status, pregnancy, sexual orientation, or any other basis of discrimination prohibited by local, state, or federal law. This policy will prevail in all matters concerning staff, students, the public, educational facilities, programs, services, and activities, and with whom the district does business.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. #J-18808-Ljbffr Valdezcityschools