Receptionist / Administrative Assistant

Receptionist & Administrative Assistant

Paso Robles Tank, Inc. is seeking a dependable and professional Receptionist & Administrative Assistant to support daily front office operations and administrative functions. This position serves as the first point of contact for employees, visitors, customers, vendors, truck drivers, and applicants while assisting multiple departments with administrative support. The ideal candidate will possess strong organizational skills, professionalism, attention to detail, and the ability to multitask in a fast-paced construction and industrial environment.

Essential Duties and Responsibilities

• Greet and assist visitors, customers, vendors, applicants, and employees in a professional manner.
• Answer, screen, and direct incoming telephone calls and messages.
• Schedule appointments, meetings, inspections, and administrative activities.
• Receive, sort, distribute, and process incoming mail, packages, and courier deliveries.
• Provide clerical and administrative support to multiple departments.
• Maintain filing systems, logs, spreadsheets, and company records.
• Perform accurate data entry and assist with document preparation and reporting.
• Coordinate office supply inventory and place supply orders as needed.
• Assist with company meetings, employee events, certifications, inspections, and special projects.
• Maintain cleanliness and organization of common office areas including lobby, kitchen, conference rooms, and restrooms.
• Assist with trucking schedules, dispatch communication logs, and coordination activities.
• Perform occasional errands, mail runs, bid deliveries, and off-site administrative tasks as assigned.
• Support company communications including newsletters, notices, and employee postings.
• Maintain confidentiality of employee, customer, and company information.
• Perform additional duties and responsibilities as assigned by management.

Required Skills and Qualifications

• Excellent verbal and written communication skills.
• Strong customer service and interpersonal abilities.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and work independently.
• Professional demeanor and positive attitude.
• Basic understanding of office administrative procedures and clerical systems.
• Proficiency in Microsoft Office Suite including Outlook, Word, and Excel.
• Ability to adapt within a fast-paced construction and industrial environment.
• Valid California Driver's License preferred with acceptable driving record.

Education and Experience

• High school diploma or equivalent required.
• Must maintain an active CA Driver's License for 3+ years.
• Minimum one (1) year of receptionist, administrative, or office support experience preferred.
• Construction, industrial, dispatching, trucking, or field-office experience preferred but not required.

Physical Requirements

• Prolonged periods of sitting, standing, and working at a computer workstation.
• Frequent walking throughout office and facility areas.
• Ability to occasionally lift and/or move up to 25 pounds.
• Ability to perform repetitive tasks including typing, filing, and phone communication.
• Occasional local driving may be required.

Work Environment

This position operates in a professional office environment within an active construction and industrial operations setting. Regular interaction with field personnel, vendors, truck drivers, customers, and office staff should be expected.

Compensation and Benefits

Pay Range: $18.00 – $24.00 per hour, depending on experience and qualifications.

Eligible employees may receive:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) Retirement Plan
• Paid Time Off or CA Paid Sick Leave
• Holiday Pay
• Supplemental Insurance Options

Equal Employment Opportunity Statement

Paso Robles Tank, Inc. is an Equal Opportunity Employer. The Company provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable federal, state, or local laws.

Disclaimer

This job description is intended to describe the general nature and level of work being performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Management reserves the right to modify, add, or remove duties and to assign other responsibilities as necessary.