Surgical Services Instrument Coordinator

At St. Luke’s, we pride ourselves on fostering a workplace culture that values diversity, promotes collaboration, and prioritizes employee well-being. Our commitment to excellence in patient care extends to creating an environment where our team can thrive both personally and professionally. With opportunities for growth, competitive benefits, and a supportive community of colleagues, St. Luke’s is truly a great place to work.

The Surgical Services Instrument Coordinator (internally classified as Supervisor Assistive Personnel) serves as the single point of accountability for specialty instruments and implants across surgical services and SPD and acts as a liaison between Surgical Services, SPD, Supply Chain, and vendors to ensure safe, compliant, and cost-effective instrumentation supporting patient cart.

Additionally, the Surgical Services Instrument Coordinator is responsible for the review, approval, ordering, tracking, and lifecycle management of surgical instruments and implants used in perioperative services.

Schedule

• Four, 10-hour shifts

• Monday through Thursday

• 9:00 a.m. - 7:30 p.m.

What You Can Expect

• Vet and approve specialty instruments and implants prior to use, including verification of FDA clearance, manufacturer IFUs, and sterilization compatibility.

• Coordinate ordering, inventory, and par management to ensure instrument availability and standardization.

• Manage loaner and consignment instrumentation processes from receipt through approval and return.

• Verify that instruments and implants are accurate, approved, and up to date in all tracking, charge, and item master systems.

• Maintain alignment of tray lists, count sheets, and preference cards to reduce variation and prevent errors.

• Coordinate vendor activity to ensure consistent, compliant engagement.

• Track repair, refurbishment, and replacement trends to support proactive instrument management.

• Collaborate with OR leadership, surgeons, SPD, Supply Chain, Infection Prevention, and Value Analysis to ensure safe, aligned practice.

• Support regulatory compliance requirements, including SORN, SSMI, TJC, and FDA standards.

• Validate that instruments are built into approved trays with correct weights, containers, and sterilization parameters.

• Document approvals and builds within the instrument tracking system, preference cards, count sheets, and tray lists.

• Process requests from surgeons, service line leaders, or OR leadership using a consistent, standardized workflow.

• Confirm approval status with Value Analysis, Supply Chain/Item Master, and Infection Prevention when applicable.

Qualifications

• High School Diploma or equivalent

• Three (3) years’ experience

Preferred Qualifications

• Three (3) + years’ experience in sterile processing, OR, or Surgical Services

• High-level knowledge of surgical instrumentation

• Certification: CRCST or SCPDT (or obtained once hired)

• Experience with instrument tracking systems

• Prior vendor or loaner instrumentation management

• Lean/process improvement exposure

At St. Luke’s, caring for people in the communities we serve is our mission - and this includes our own SLHS team. We offer a robust benefits package to support our teams both professionally and personally. In addition to a competitive salary and retirement plans, we ensure our team feels supported in their benefits beyond the typical medical, dental, and vision offerings. We care about you and have fantastic financial and physical wellness options, such as: on-site massages, on-site counseling via our Employee Assistance Program, access to the Personify Health Wellness tool, as well as other formal training and career development offerings to ensure you are meeting your career goals.

St. Luke’s is an equal opportunity employer and does not discriminate against any person on the basis of race, religion, color, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other status or condition protected by law.

*Please note: this posting is not reflective of all job duties and responsibilities and is intended to provide an overview to job seekers.