Time And Leave Clerk (OA)

Summary

The time and leave clerk maintains and applies current regulations according to VA and Bay Pines VA Healthcare System (BPVAHCS) policies, including staffing and scheduling policies related to time and leave. He/she maintains computerized Time and Leave (T&L) for approximately 300 employees. The incumbent utilizes applicable directives, regulations, policies, standard operating procedures, and BPVAHCS memoranda to ensure proper timekeeping techniques.

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Duties

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Duties include, but may not be limited to the following:

• Uses established regulation to ensure tours of duty, compressed work schedules, on-call and stand-by tours of duty, compressed work schedules, on-call and stand-by tours are applied daily to all full and part-time employees based on differing pay authorities for Title 5, Hybrid and Title 38 schedules staff.
• Posts daily time worked; annual (AL) and sick (SL) leave; military leave (ML); authorized absences (AA); leave without pay (LWOP); absences without leave (AWOL); overtime (OT) and compensatory time (CT) requests; on-the-job injury-worker's compensation (COP); non-pay (NP); holiday pay (HW) and excused holiday time (HX); unscheduled work hours for part-time employees (RG); and corrections, when necessary.
• Provides explanations of occurrences for authorized absence-travel status, traumatic injury, military leave, jury duty, unscheduled duty hours and advanced sick or annual leave.
• Informs supervisors and employees, on a bi-weekly basis, of compensatory balances to avoid forfeiture or conversion to pay status.
• Answer employee questions regarding leave and earning statements and requirements for applying for special leave programs, i.e., Donated Leave and Family Medical Leave Act
• Acts as a liaison between Medical Center personnel and Fiscal/Payroll Service to research and solve problems.
• Coordinate with nurse managers and supervisors to ensure all staff leave, planned and unplanned, is applied and coded within established timeframes and regulations.
• Investigates inquiries from supervisors regarding employee pay and leave issues, explaining rules and regulations used to reach conclusions.
• Composes and prepares memoranda to establish T&L groups, new and/or additional tours of duty for signature by the Chief Nurse for each Nursing Service for final approval by the Associate Director for Patient Care Services.
• Responsible for maintaining annual leave suspense file which requires 100% accuracy to ensure precise employee records.

Work Schedule: Monday-Friday 8:00am-4:30pm

Telework: Adhoc may be approved

Virtual: This is not a virtual position.

Position Description/PD#: Time And Leave Clerk (OA)/ PD11184A and PD11184A

Preferred Experience: Evidence of timekeeping in past three years, evidence of effective communication, knowledge of computer application systems and technical skills including running reports, experience with VATAS or GOVTA programs.

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/24/2026.

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

1. Prepares, maintains, reviews, and certifies time and monitors and reports for a variety of pay plans, types of leaves and special pay situations
2. Forwards all reports to the appropriate office for processing
3. Determine appropriateness of hours being charged and types of special pay being authorized
4. Performs a wide range of non-routine related clerical support for the assigned program areas and administrative functions and transactions in support of payroll and accounting staff
5. Monitors, evaluates and initiates corrective action on all facility organizational surveys, obtains, organizes, files and retrieves reports, correspondence and numerical data for use in preparing status reports ensuring accuracy, formatting and timeliness. OR

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have. OR
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond high school.

Proficiency Requirement : Must confirm to be able to type 40 words per minute to be found eligible for the position along with the specialized experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note : A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Though most of the work is sedentary, the incumbent must be able to walk, stand, bend, climb, reach, and lift/carry boxes of records, files, papers, and supplies. Proper body mechanics must be utilized during office activities.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here:

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Additional information

Receiving Service Credit for Earning Annual (Vacation) Leave : Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.