Payroll Specialist

Payroll Processor

Maintains and monitors the integrity of District payroll records. Processes the District payroll accurately and efficiently and monitors automated time keeping system. This is a safety sensitive position.

Job Responsibilities

Essential Functions:

• Processes biweekly district payroll in accordance with district policies and local, state, and federal requirements
• Processes all PAR forms and other necessary information as it pertains to PAR actions.
• Calculates changes in contract amounts and payouts for separated employees, accrued sick, vacation leave, and retirement payments.
• Interfaces automated time keeping system with payroll system.
• Maintains complete and compliant records for all payroll transactions.
• Reconciles and updates employees leave bank accruals, usage and balances.
• Reconciles payroll deductions to vendor billings for accuracy.
• Resolves payroll discrepancies by collecting and analyzing information.
• Maintains employee confidence and protects payroll operations by keeping information confidential
• Maintains payroll operations by following policies and procedures; reporting needed changes to the Payroll/Accounting Manager.
• Provides assistance to the Payroll / Accounting Manager, including auditing of payroll records to ensure compliance with FLSA, ASRS, USFR and other regulatory agencies.
• Attends professional development meetings and other trainings as required; provides training to district staff on payroll procedures as needed.
• Assists other departments or positions with special projects and/or duties.
• Performs additional related duties as assigned.

Job Requirements

Knowledge of:

• Principles and practices of payroll processing.
• Budgeting and accounting principles and practices.
• Automated payroll processing software.
• US and AZ Labor Law requirements.
• Current and new USFR requirements.
• Current office practices and procedures.

Skill in:

• Communicate effectively verbally and in writing.
• Maintain positive and effective working relationships with others.
• Working under pressure, within specific time frames and detail oriented.
• Operate a computer and related software.
• Perform arithmetic calculations quickly and accurately.
• Perform detailed reconciliations.

Education and Experience:

• High School Diploma or equivalent required; Associate's Degree preferred.
• Two or more years of payroll experience and/or accounting experience preferred.

Licenses, Certifications, and Equipment:

Valid State of Arizona driver's license.

Work is performed at District facilities primarily in a standard office environment. Operates standard office equipment such as personal computer and related software, fax machine, and copy machine. May occasionally be required to work evenings and/or weekends.

Osborn School District