Project administrative assistant

Randstad has partnered with a Global firm to assist with finding the best professional for their open Project Admin opportunity. This role collaborates closely with the Divisional Project Management and Operations teams to ensure strict adherence to corporate standards and processes across all projects through meticulous documentation. The ideal candidate will have experience in the construction industry with this direct project support experience.


salary: $70,000 - $75,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

• Manage month-end reconciliations, monthly/store material billing, accounts receivable collections, and AP selection reports for Finance.
• Process weekly Field and monthly Certified/OCIP payrolls while handling Accounts Payable invoicing through Concur.
• Prepare AIA Subcontracts, coordinate e-signatures via DocuSign, and assist with new job startups from project initiation through closure.
• Manage payment and performance bond requests and serve as the main point of contact for Willis Insurance requests.
• Deliver full administrative support across Construction, RF Shielding, and Radiation Shielding project teams, including assisting Finance with yearly audits.

Qualifications:

• At least 3 years of Construction Industry experience
• Payroll and Billing experience
• Knowledge of and experience with Owner Controlled Insurance Program
• Adept with Autodesk, DocuSign, Concur, Ceridian, and AIA

Skills

• Project Management
• Administrative Duties
• Payroll
• OCIP
• Billing
• Autodesk
• DocuSign
• Concur
• Ceridian
• AIA Software
• Construction Industry

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.


Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.