Clerk Typist

Job Description

Job Description

  Task Or Duties:

Types correspondence, documents, forms, tables, manuscripts, memoranda, and statistical summaries;

Received telephone calls, handles complaints and makes the proper referrals on departmental matters;

Acts as timekeeper;

Receives and processes mail which includes payments on accounts and ascertains that funds are receipted properly and sent to the proper destination;

Type accounting and financial statements such as accounts payable list, payrolls, vouchers, requisitions and other materials;

Reviews simple accounts, reports and other documents for completeness, accuracy and conformity with established procedures;

Cross-indexes and files accounts, documents and correspondence alphabetically, numerically, or by other classifications;

Operates all office equipment and machinery including video display terminals, calculators and copiers;

Answer telephone and give general information in response to public or official inquiries;

Assembles a variety of data from office records for incorporation into various reports;

Audits and edits accounts and service files for accuracy and completeness and initiates action for correction of errors and clarification of discrepancies;

Post payments of bills;

Performs incidental clerical work in connections with accounts kept, requisitions, purchase orders and invoices, posting operations performed and in checking accuracy of work;

Reconciles new business daily and transfers to monthly report;

Maintains files and cross indexes of delinquent utility bills;

Received cash and negotiable instruments for payment of bills, receipts bills and returns receipt to customer, checks, balances cash, and negotiable instruments against receipted copies of bills;

Performs customer relations functions in giving information to the general public, and applying routine knowledge of department rules, regulations and procedures to interpretations made;

Performs other related duties and required.

Position Requirements

-            Completion of a high school education or GED equivalent

-            Ability to type from clear copy or rough draft at a rate of 40wpm

-            Some experience in clerical/bookkeeping work

-            Good Knowledge of office of office terminology, procedures and equipment and of business math and English

-            Some knowledge of element bookkeeping

-            Ability to understand and follow complex oral and written directions

-            Ability to maintain complex clerical records and prepare reports from such records

-            Ability to make minor decisions in accordance with laws, ordinances and regulations and established policies

-            Ability to establish and maintain effective working relationships with employees and the public

-            Any equivalent combination of experience and training which provides the required knowledge, skill and abilities.

Social Requirements:

Must be a Joliet resident.