Live-out House Manager

Full-Time House Manager for a private family with residences in Manhattan, Long Island and Los Angeles, CA.

Schedule: Flexible schedule, including occasional evenings and weekends as needed
Salary: $120 - $150K plus health insurance stipend, commensurate with experience

About the Family

Our client, a warm and welcoming private family in NY is seeking a highly organized, proactive, and detail-oriented House Manager to oversee the daily operations, maintenance, and preparation of their private residences across multiple locations.

The ideal candidate will take pride in maintaining exceptional property standards, ensuring each residence is fully functional and prepared for family arrivals. This individual will work closely with household staff, local property managers, contractors, and service providers to ensure seamless operations and a consistently high standard of care across all properties.

Household Details

• Home Size: Multiple private residences across various locations (NY and California)
• Household Staff: Includes housekeepers, assistants and other household staff

Responsibilities

Household Management & Maintenance

• Oversee the day-to-day upkeep and operations of all residences, ensuring that appliances, electronics, lighting, plumbing, utilities, amenities, and household essentials are well-maintained and fully functional.
• Coordinate repairs, manage vendor relationships, follow up on completed work, and ensure all maintenance issues are resolved to a high standard.
• Maintain regular communication with household staff and service providers to ensure properties are consistently maintained and operating efficiently.

Projects & Renovations

• Maintain comprehensive property project lists, tracking timelines, deadlines, budgets, and outstanding tasks as applicable.
• Coordinate with contractors, local property managers, and service providers to oversee ongoing renovations, repairs, and property improvements.
• Monitor project progress, proactively address delays or issues, and ensure work is completed to the family's expectations.

Property Preparation & Family Arrivals

• Ensure residences are fully prepared ahead of family arrivals, with all household essentials, amenities, and supplies in place.
• Coordinate groceries, floral arrangements, and other arrival-related needs to create a welcoming and comfortable environment.
• Conduct property checks to confirm that all systems, furnishings, and amenities are functioning properly before the family's arrival.

Outdoor & Grounds Management

• Oversee landscaping, yard maintenance, patios, outdoor furniture, and other exterior spaces to ensure they remain clean, safe, and well-maintained.
• Monitor local weather conditions and coordinate appropriate preparations to protect the properties and ensure outdoor areas are ready for use.

Staff & Vendor Coordination

• Maintain regular communication with housekeepers, local property managers, chefs, maintenance teams, contractors, and other household staff.
• Coordinate schedules, service visits, and property-related tasks to ensure seamless communication and efficient operations across all residences.
• Build and maintain strong relationships with reliable vendors and service providers.

Inventory & Supplies

• Monitor household inventory and coordinate replenishment of essential supplies, including pantry items, linens, bath products, recreational equipment, and seasonal gear.
• Ensure household supplies are appropriately stocked and organized at each residence.
• Monitor utilities and communicate any service interruptions or concerns requiring attention.

Weather & Seasonal Readiness

• Monitor local weather conditions and anticipate property-related concerns, including storms, snowfall, seasonal changes, and potential damage.
• Coordinate seasonal maintenance and appropriate preparations to protect the properties and maintain safe, functional environments.
• Respond proactively to weather-related issues and coordinate necessary repairs or services.

Property Updates & Reporting

• Provide regular updates on property conditions, maintenance needs, ongoing projects, upcoming deadlines, and any issues requiring the family's attention.
• Maintain organized records of maintenance activities, vendor communications, project progress, and outstanding property needs.
• Communicate proactively regarding any concerns that may affect property operations or family arrivals.

Compliance & Community Coordination

• Stay informed of applicable property rules, regulations, and community requirements.
• Coordinate with local authorities, community associations, and other relevant parties as needed.
• Attend relevant meetings and ensure properties remain compliant with applicable requirements.

Ideal Candidate & Personality

The ideal candidate is highly organized, proactive, and detail-oriented, with a strong sense of ownership and pride in maintaining exceptional private residences. They will be hands-on, resourceful, and confident managing multiple properties, projects, and competing priorities simultaneously.

This individual should possess excellent communication and project management skills, exercise sound judgment, and demonstrate a calm, solutions-oriented approach to problem-solving. Discretion, reliability, and the ability to work independently while coordinating effectively with a wide range of household staff and service providers are essential.

The family is seeking a professional who takes initiative, anticipates needs before they arise, and is committed to maintaining the highest standards of property care and household operations.