Executive Administrative Assistant

Executive AssistantPosition would require the candidate to be a W2 employee of Donatech. US Citizenship/Permanent Resident Required.Effective calendar management – managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficientlyScheduling all aspects of travel (domestic and international) – available off hours as needed – ensure all necessary documents and processes are followed in advance of the tripAccurately processing expense reports with timely submission in accordance with all policies and proceduresPrepare for meetings – includes booking conference room, escorting visitors, printing materials, connecting Zoom calls and organizing catering as neededPreparing documents and presentations for leadership, as neededMaintaining accurate team documents such as department files, correspondence, contact lists and organizational chartsAttending executive staff meetings, taking meeting minutes and distributing action items to attendeesDevelop collaborative relationships with administrative staff within the organizationResourceful in getting answers to questions and communicating them effectivelyThe ability to handle confidential information with maturity, discretion, and a high degree of professionalism is paramountQualifications You Must HaveTypically requires an associate's degree and prior experience in an Administrative Assistant role, supporting Executives.Familiarity with digital collaboration tools and video/virtual conferencing platforms.Tech savvy – proficient with Microsoft office suite (PowerPoint, Excel, Outlook).Must be willing to work onsite, Monday through Friday, in Farmington, CTQualifications We PreferBachelor's Degree and 8 years of prior work experienceExperience with another large organization supporting a senior level leaderAbility to navigate across broader organizationFollows directions thoroughly and maintains confidentiality of any company sensitive informationSelf-motivated team player with desire and drive to learn and growOperate efficiently, learn, adapt quickly and lean forwardOutstanding interpersonal skills, both verbal and writtenExcellent prioritization and organizational skillsProblem-solver with sound business judgmentCollaborate effectively with all team membersForward thinker with proactive mindset and attention to detail