Temporary Administrative Assistant (F/T*)

Temporary Administrative Assistant (F/T)

Internal Title - Temporary Administrative Assistant (F/T)

Department - Early Childhood Development

Minimum Requirements - High school diploma. Associate degree, college course work, or work related experience in business, communication, or early childhood education desired. Must have state and federal abuse clearances, current TB and health appraisals. CPR and First Aid certification preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities - Must be computer literate and proficient with using Microsoft Office applications, particularly Word, Outlook, Excel, Teams, and Google Apps. Requires exceptional customer service and interpersonal communication skills. Ability to work effectively with a wide variety of individuals on and off campus, including families, students, professors, and representatives from state agencies. Knowledge of principles and practices of basic office management and organization. Knowledge of state & federal laws pertaining to early childhood care & education, particularly with DSS and DHS regulations. Knowledge of FERPA student privacy requirements.

Additional Comments Regarding Position - Administrative Assistant provides general administrative and day-to-day operational support to the N.E. Miles Early Childhood Development Center (ECDC) and its Director. The ECDC hosts 500-600 families and visitors annually and consists of a staff of 20-25 teaching assistants, 5 Graduate Assistants, 2 Lead teachers, and 2 Permanent staff members. The candidate filling this position may be eligible for healthcare benefits.

Job Duties

Activity - Coordinates all scheduling including (a) student staff work schedules each semester/ session to maintain required adult/child ratios at all times, (b) substitutes, © practicum students & researchers, (d) prospective family tours, (e) maintenance & work flow orders, (f) fire drills, (director appointments, (h) staff trainings, and (i) facility use.

Activity - Sets up, maintains, and audits personnel and enrollment records including (a) staff DSS and NAEYC credentials and training documentation, (b) child DSS and NAEYC documentation, © department of Social Services (DSS) Licensing correspondence, (D) National Association for the Accreditation of Young Children (NAEYC) accreditation correspondence, (e) waiting list, and (f) current program enrollments, class rosters, etc. This includes ongoing responsibility of keeping files up to date, maintaining data entry, and database management.

Activity - Provides program operations support including (a) maintenance/service contracts, (b) assisting with booking staff travel and travel reimbursements for staff, © routine and emergency work orders/ maintenance through the physical plant and maintenance direct, (d) program inventories (f) tuition record-keeping, deposits, tax forms, (g) supporting PTO activities, (h) documentation of staff meetings, posting and screening student employee applications, (i) website inbox monitoring and routing, and (j) assisting with snack menu and preparation.

Activity - Performs a variety of receptionist duties for the department, which includes answering the phone, observing security monitors, operating the front door buzzer, maintaining visitor logs, receiving and routing mail and UPS deliveries, and interacting with parent and student employees. Performs clerical and technical support for the director. Provides emergency assistance with sick children and/or classroom support when short staffed.

Supplemental Questions

Required fields are indicated with an asterisk (*).

How did you hear about this employment opportunity?

• Chronicle of Higher Education
• CofC - Alumni Career Services
• College of Charleston Website
• Diverse: Issues in Higher Education
• Glassdoor
• Handshake
• HigherEdJobs
• Indeed.com
• Internal Job Posting
• jbcjobs (Joint Base Charleston Military & Family Readiness)
• Job Fair
• LinkedIn
• Monster.com
• Personal Referral
• Post and Courier
• Public Job Posting
• SC Works (SC Department of Employment and Workforce)
• Twitter
• Word of mouth
• National Labor Exchange
• CareerBuilder

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter / Letter of Application
• Curriculum Vitae
• Teaching Philosophy
• Other Document
• Other Document 2
• Other Document 3