Project Manager

Job Description

At Total Millwork, LLC, we deliver high-quality architectural millwork and interior finishes for commercial projects across the Mid-Atlantic region. As we continue to grow, we're looking for a driven, results-oriented Project Manager to lead millwork projects from pre-construction, submittals and shop drawings through fabrication and installation.

Location & Work Arrangement

This is a 100% on-site position based at our Manassas, VA office, with as-needed visits to project sites throughout the DC/MD/VA area. Remote or hybrid work is not available, and we do not offer relocation assistance. Candidates must currently reside in the DMV area.

Job Summary

The Project Manager plans, directs, and coordinates activities of designated projects to ensure that goals or objectives of the project are accomplished within prescribed time frame and funding parameters. S/he is responsible for overall project planning and performance: safety/environmental; cost; cash flow; milestones; quality; production; specification and contract compliance; legal compliance. Managing multiple relationships, the Project Manager will interface with actual and prospective clients (and their representatives), government representatives, subcontractors, vendors, line employees and senior management to ensure a successful project delivery, client satisfaction, and allow for future work with clients, subs and vendors. In addition, the Project Manager is accountable for managing their project team, which includes training/development, giving performance feedback, and making staffing decisions (pay, promotion/demotion, lay-off and termination) in partnership with appropriate stakeholders.

Duties & Responsibilities

• Directs and coordinates activities of project personnel to ensure project progresses on schedule, within prescribed budget, according to specifications and safety guidelines.
• Establishes goals for project and project team.
• Leads and develops others.
• Rewards, recognizes, coaches, or disciplines staff as appropriate.
• Reviews Job Status Reports and modifies schedules or plans as required.
• Conducts weekly meetings for project scheduling, budgeting and planning.
• Prepares project reports for management, client, or others.
• Confers with project personnel to provide technical advice and to resolve problems; requests approval as appropriate from senior management, client, client representatives.
• Handles challenges with vendors, subcontractors and project team in a timely and professional manner (replacing vendors/subcontractors, resolving deficiencies, monitoring and improving team performance and making staffing changes as needed) in partnership with other stakeholders (purchasing, contracts, shop, field supervision, safety, HR, etc.)
• Provides timely billings; projects costs and tracks payment schedule.
• Ensures positive project cash flow while complying with subcontractor/vendor terms.
• Generates, reviews and approves Purchase Orders (PO’s) and subcontracts.
• Generates, review/approves and provide feedback on submittals; generate RFI’s to client/GC, and responds to RFI’s from subcontractors/vendors (or forward to client/architect/owner’s representative as appropriate); uses RFI responses to generate Proposed Change Orders (PCO’s), adjust schedule, etc.
• Reviews vendor and subcontractor bills for accuracy and contract/PO compliance.
• Manages and schedules subcontractors; works with vendors, trucking, shop/yard and other staff to ensure timely delivery of materials and equipment.
• Ensures documents and transactions are processed appropriately: subcontractor/vendor agreements are properly executed according to project requirements; payroll and production tracking are complete; materials/equipment receipts are reviewed and forwarded for processing; staffing changes are noted; safety and quality audits are conducted and reviewed.
• Ensures timely, accurate payment according to terms, change orders and deducts.
• Create, identify, track, and obtain approval for all change orders.
• Coordinates project activities with activities of government regulators/agencies.
• Manages relationships with clients to ensure client satisfaction; negotiates changes to ensure quality project results are delivered on-time and on-spec, while maintaining profitability and with safety in mind.
• Resolves conflicts effectively, professionally and timely with owners, owner representatives, subcontractors, vendors, and project team.
• Uses Project Management, Accounting, Production Tracking and related software to track project quality, safety, performance, efficiency and cost.
• Visits jobsites on an as-needed basis.

Qualifications

• Bachelor's degree in architecture, construction management or related field + five (5) years of experience managing millwork or interior finishes projects in commercial construction (required), or equivalent combination of education and experience.
• Able to coach, discipline, train, develop others. Able to manage through delegation and hold others accountable.
• Able to communicate effectively (verbal, aural, written) in English. PREFERRED: Bilingual in English/Spanish.
• Able to resolve conflict and negotiate outcomes successfully with a wide variety of individuals inside and outside the project team.
• Able to perform detailed work and make effective decisions and solve problems to maintain production, quality and safety under pressure and deadlines.
• Possess strong working knowledge of interior finishes, millwork, fabrication and installation processes.
• Possess functional working knowledge of construction specifications and architectural woodwork standards (e.g., AWI/AWS).
• Able to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
• Possess strong attention to detail.
• Understand drivers of project cost (labor, material, equipment, overhead, etc.)
• Understand billing methods based on a variety of contract terms (percent complete, etc.)
• Able to use technology to review performance/progress, plan, schedule, track activities, communicate, monitor financial data, verify quantities of materials/labor used.
• Strong knowledge of Windows operating system and MS-Office (Outlook, Word, Excel).
• Working knowledge of AutoCAD, Bluebeam, Adobe Acrobat and related products.
• Functional knowledge of project management software, such as ProCore or similar.
• Functional knowledge of productivity/payroll tools, such as Microvellum or similar.
• Functional knowledge of accounting software, such as Foundation or similar.
• Must be willing to sign a confidentiality agreement and be subject to drug testing requirements (including pre-employment drug tests).
• Willing to submit to a background check prior to and during employment.
• Must currently reside in the DMV area. This role is fully on-site; relocation assistance is not provided.
• Must be legally authorized to work in the United States.

Job Requirements:

While performing the duties of this job, the employee…

• Works on-site daily at our Manassas, VA office and inspects and reviews field work at project sites throughout the DC/MD/VA area on an as-needed basis.
• Occasionally works near moving mechanical parts; is exposed to vibration, wet or humid conditions, heat, and other forms of inclement weather; and is exposed to loud noise.
• Occasionally is exposed to heights, confined spaces, precarious places, fumes/particulates, chemicals or electricity.

Perks & Culture:

• Competitive salary with career progression
• Health, Vision, Dental, and Life Insurance, 401K.
• PTO and Sick Days
• Supportive leadership and hands-on mentorship
• Collaborative, inclusive, and innovation-focused team
• All software, licenses, and tools provided
• Drug-Free Workplace | EEO Employer: Veterans, Minorities, Women encouraged
• to apply

Total Millwork LLC, is an Equal Opportunity/Affirmative Action Employer: Minorities, Females, Disabled, Veterans are strongly encouraged to apply.

Total Civil Construction is proud to be an E-Verify Employer and Drug-Free Workplace .