Order Management Specialist

Job Description

Job Description

Hiring an Order Management Specialist!

Job Description

The Order Management Specialist processes and manages complex orders, inquiries, and issues for mechanical or manufactured products. This role serves as a key point of contact to ensure accurate order processing in SAP, timely communication with internal and external stakeholders, and effective resolution of order-related concerns while supporting multiple internal departments.

Responsibilities

• Receive, review, and accurately enter purchase orders into the ERP system (SAP) in a timely and efficient manner.
• Record and process orders and inquiries received via EDI, email, and other communication channels.
• Review, approve, and confirm orders within the SAP system, ensuring completeness and accuracy.
• Respond promptly to internal and external inquiries regarding order status, product availability, pricing, and delivery timelines.
• Provide pricing, availability, and schedule information within established guidelines.
• Analyze EDI schedule data and communicate any discrepancies from previous revisions to the supply chain team.
• Research and obtain resolutions for a wide variety of customer concerns, order issues, and discrepancies.
• Track order activity and proactively alert appropriate staff of any potential delivery problems.
• Expedite the delivery of selected orders to meet customer requirements and deadlines.
• Coordinate closely with Sales, Planning, Shipping, Production, and other departments to ensure fulfillment of customer requests and on-time delivery.
• Maintain accurate records, order documentation, and communication logs in line with department standards.
• Support continuous improvement initiatives related to order processing workflows and customer service.
• Participate in customer meetings to support delivery concerns and strengthen account relationships.
• Provide backup support for other team members as needed to ensure consistent service levels.
• Serve as a communication link between internal and external staff, ensuring responsiveness through internal team meetings.
• Complete special projects or tasks as assigned by department leadership to support supply chain and order management operations.

Essential Skills

• At least 2 years of office, data entry, order entry, or order processing experience.
• Experience using CRM or ERP technology in a professional environment.
• High school diploma or GED.
• At least 2 years of experience using Microsoft Office tools (such as Outlook, Excel, and Word).
• Proficiency in order entry, data entry, and order processing activities.
• Experience providing customer support or customer service in a business setting.
• Strong written and verbal communication skills.
• Order management or order processing experience in a manufacturing business is a plus.

Work Environment

This is a full-time, onsite role with a standard work schedule of approximately 8:00 a.m. to 5:00 p.m. The position is based in a modern office environment with medium-height cubicles and a large, state-of-the-art production facility that includes large and heavy machinery and equipment. You will work closely with a large team of professionals in a collaborative setting, using technologies such as SAP, ERP systems, EDI, Microsoft Office, and email tools like Outlook. The environment is fast-paced and high volume, offering significant opportunities for growth and development within a growing organization.

This is a Contract to Hire position based out of Loves Park, IL.

The pay range for this position is $20.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Loves Park,IL.

This position is anticipated to close on Jul 9, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.