Litigation Legal Secretary | $50k - $55k

Job Description

Job Description

Key Personnel is seeking a Litigation Legal Assistant for a law firm in the Tulsa, OK area.

Litigation Legal Assistant Pay: $50,000 – $55,000 annually DOE

Litigation Legal Assistant Hours: Monday – Friday, 8:00am – 5:00pm

Litigation Legal Assistant Responsibilities:

• Draft, format, proofread, and prepare legal documents including pleadings, motions, complaints, summonses, subpoenas, correspondence, and memoranda
• Prepare redlines, revisions, and document comparisons as directed by attorneys
• Ensure proper grammar, spelling, formatting, and compliance with court requirements
• Conduct basic legal and procedural research, including local court rules and filing requirements
• Prepare and submit e-filings and manage both electronic and paper filing processes
• Manage and maintain attorney calendars, including court deadlines, docketing, meetings, depositions, and travel arrangements
• Track case deadlines and ensure timely completion of filings and assignments
• Open new client matters, request conflict checks, and maintain accurate client records
• Maintain electronic and physical case files in accordance with firm procedures
• Process incoming/outgoing mail, scan and route documents, and coordinate courier or overnight deliveries
• Communicate professionally with clients, attorneys, court staff, vendors, and opposing counsel
• Support attorneys with day-to-day administrative and clerical needs
• Process check requests and assist with general office coordination tasks
• Collaborate with other legal assistants and staff to provide overflow and backup support as needed
• Assist with trial preparation including exhibit organization, Bates labeling, redaction, and trial binders
• Prepare discovery materials, document productions, and case files for hearings, mediations, arbitrations, and trials
• Coordinate logistics for meetings, depositions, and court-related events

Litigation Legal Secretary Qualifications :

• Minimum of 2 years of litigation legal assistant or legal support experience required
• Strong knowledge of litigation procedures, court filings, and e-filing systems
• Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro
• Excellent written and verbal communication skills with strong attention to grammar and detail
• Ability to manage multiple deadlines, prioritize tasks, and work in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Strong organizational and time management skills with the ability to work both independently and as part of a team

Litigation Legal Secretary Work Environment:

• Professional law firm setting with frequent interaction with attorneys, clients, and court personnel
• High-volume workload requiring accuracy, flexibility, and strong attention to deadlines
• Occasional overtime may be required based on case needs

Litigation Legal Secretary Physical Requirements:

• Ability to sit for extended periods while working on a computer
• Frequent use of office equipment including computers, phones, scanners, and copiers
• Ability to review and proofread detailed legal documents accurately
• Occasional lifting of files and office materials up to 20 lbs

Key Personnel Benefits:

While on Key Personnel’s payroll, you can access Key Personnel’s benefits package, including health, dental, vision, accident, critical illness, term life insurance, short-term disability, PTO, and more!

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Key Personnel is an Equal Opportunity Employer. A drug screen and background check may be required.