Senior Events Coordinator, Presidential Events

Senior Events Coordinator, Presidential Events Job ID: 299770 Location: Kennesaw, Georgia Full/Part Time: Full Time Regular/Temporary: Regular Position Overview Leads the planning, coordination, and execution of academic and non‑academic events, including scheduling room reservations, set‑up arrangements, coordinating support group requests, and conducting pre‑event and post‑event meetings. Responsible for the operation of assigned events, ensuring alignment with institutional priorities and university standards. Department Specific Tasks and Responsibilities Assists in the planning of Presidential, VIP, and university‑wide events from start to finish. Coordinates, trains and oversees on‑site, event‑day staff by providing role descriptions, expectations and support. Creates diagrams and floorplans and coordinates setup based on event requirements, including catering orders and decor plans. Maintains and tracks expenses for assigned Presidential, VIP, and university‑wide events. Manages event inventory for purchases, surplus, repairs, etc. Oversees the linen cleaning process, schedule, and inventory. Provides on‑site event support, including occasional after‑hour support on evenings, weekends, and holidays. Reports to the Associate Director for Presidential Events. Serves as backup in the absence of the leader(s) regarding Presidential Events. Department Specific Knowledge, Skills, and Abilities Professional dress code adherence. Understanding of event operation workflows, run‑of‑show development, and cross‑functional coordination with campus partners. Strong relationship‑building skills, fostering trust and collaboration with senior leaders, the President's Office, and campus partners. Responsibilities Plans and organizes internal and external events to include logistics, registration and attendee tracking, presentation and materials, and pre‑and post‑event evaluations. Collaborates with campus departments to assist and advise on event protocol, logistical coordination, facility layout, and cost management. Researches best practices for safety, including crowd control, security training, emergency plans, and develops crowd management and event staffing plans. Produces contracts and invoices of events and monitors the collection of fees. Checks set‑up and provides on‑site support during events. Assists with events at assigned location(s). Periodically oversees and/or assists with setting up, moving tables, chairs, podium, stanchions, floor carpet installation, and teardown as needed. Required Qualifications Current, valid, and unrestricted driver's license. Three (3) years of related work experience. Bachelor's degree from an accredited institution of higher education in a related field or an equivalent combination of relevant education and/or experience. Preferred Qualifications Advanced degree from an accredited institution of higher education in a related field. Experience with event management systems. Proposed Salary The budgeted salary range is $55,400 to $60,000 per year. Offers are based on relevant experience. Comprehensive benefits include medical, dental, vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more. Knowledge, Skills & Abilities Abilities: Able to apply technology and innovation to improve efficiency and solve problems; able to work nights, weekends and holidays as required by the event schedule; able to handle multiple tasks or projects at one time meeting assigned deadlines. Knowledge: Experience with event management software. Skills: Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills; proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite); strong attention to detail and follow‑up skills; strong customer service skills and phone and e‑mail etiquette. Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. Other Information This is not a supervisory position. This position does have any financial responsibilities. This position will be required to drive. This role is considered a position of trust. This position does require a purchasing card (P-Card). This position may travel 1% - 24% of the time. Background Check Standard Enhanced Education MVR 9 Panel Lab Drug Test Credit Application Instructions To apply, visit #J-18808-Ljbffr The Chronicle Of Higher Education, Inc.