Associate Registrar

Description

DEPARTMENT:

Student Services

EMPLOYMENT TYPE:

Professional 6. Salary depends on education and experience. Full-time 12-mos. benefit eligible.

Unlock Exceptional Benefits at FVCC (Worth $25K)! Youll receive generous employer contributions towards your Health/Vision & Dental up to 15 vacation days 12 sick days and 12 holidays. Plus build your future with the Montana Public Employees Retirement System and a 403(b) match up to 7%. And thats not all - invest in your continued education when you explore Tuition Waiver benefits for you and your dependents!

FLSA:

Exempt

CLOSING DATE:

Open Until Filled

ESSENTIAL DUTIES

• Evaluates college courses International Baccalaureate Advanced Placement and Military transcripts; consults with faculty for reevaluations and maintains records of decisions
• Serves as the primary resource for graduation and transcript evaluation questions and procedures; counsels on related matters; responds to and resolves related questions and problems with quality and professional customer service
• Processes and submits student enrollment reporting to the National Student Clearinghouse
• Assists with the evaluation and processing of student records for Medical Withdrawals and Course Challenges
• Oversees the design and review of processes to ensure the clear efficient tracking of evaluations
• Works closely and cooperatively with campus departments faculty and related agencies on programmatic financial and compliance matters
• Responsible for maintenance and retention of student college transcript records; performs accurate record keeping reporting and audits for compliance with state and federal legal regulations
• Responsible for accuracy and disbursement of graduation diplomas (name degree etc.) and other graduation duties
• Prepares edits and disseminates all registration and records of communication to students from the Registrars office
• Assists with mapping graduation substitutions evaluating sort preferences for degree requirements mass updating of student records and the setup of program requirements in information system each academic year
• Advances the goals of department in support of the strategic plan working closely with supervisor
• Reviews and makes recommendations on applicable policies and procedures; assists in the interpretation of policy related issues
• Meets program requirements; disseminates and maintains confidential records
• Establishes and initiates effective and timely communications to assure sharing of information
• Remains current in practices trends and research related to areas of assignment
• Attends related trainings workshops and professional development
• Cross trains to perform other departmental and team functions; backfills for staff as needed
• Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services to students faculty and the College
• Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships
• Maintains professional ethics and confidentiality of students in accordance with applicable laws and policies
• Advances the mission of FVCC by serving on or convening committees and contributing in the community in college-related activities
• Performs other duties as assigned
• Reports to Registrar

MINIMUM QUALIFICATIONS

• Bachelors degree or equivalent AND one year of related experience OR
• Associates degree and three years of related experience OR
• An equivalent combination of higher education and experience

PREFERRED QUALIFICATIONS

• Work experience in an educational environment

KNOWLEDGE SKILLS AND ABILITIES

• Working knowledge of computer applications; student information systems/student records systems
• Knowledge of applicable state and federal regulations.
• Skill in taking initiative being proactive critical thinking problem analysis and resolution.
• Strong project and time management skills; highly organized accurate and detail-oriented.
• Ability to work independently and demonstrated ability to multi-task
• Demonstrated ability to perform administrative tasks effectively with frequent interruptions.
• Working knowledge of general office practices and procedures.
• Ability to work within policies and procedures of FVCC
• Ability and willingness to serve as an ambassador for the College by interacting appropriately with the college community and community
• Ability to maintain effective and positive professional relationships
• Ability to follow and issue directions
• Demonstrated communication technology presentation customer service and interpersonal skills
• Ability to work effectively with people from a variety of culturally diverse backgrounds
• Ability to intermittently work non-traditional schedules including evenings weekends etc.
• Ability to maintain regular and acceptable attendance levels
• Ability to maintain a high degree of confidentiality
• Ability to successfully pass a criminal background check
• Ability to respond in the event of an emergency
• This is a Medium Duty job according to the Selected Characteristics of Occupations Defined in the Revised Dictionary of Occupational Titles U.S. Department of Labor and Industry. Medium Duty involves exertion of 20-50 pounds of force occasionally and/or 10-25 pounds frequently and/or up to 10 pounds continuously to move objects.

APPLICATION PROCEDURE:
In order to be considered for this position applicants must apply online at paper submission of applications or resume materials are not accepted for open positions. FVCC does not retain application materials for future consideration. Additionally applicants are required to submit the following documents by uploading them to the online application:

• Letter of application indicating how you meet the minimum qualifications and detail your work experience as it relates to the positions Knowledge Skills and Abilities; AND
• A current comprehensive resume or curriculum vitae; AND
• Unofficial transcripts for all degrees held andProfessional Certifications when applicable. As a condition of employment the successful candidate will submit official transcripts for all degrees held and applicable certifications to FVCC HR upon hire. Only transcripts from accredited institutions will be accepted;AND
• Three professional references with complete contact information must be provided on the application form. Professional references must be individuals most familiar with applicants work experience skills and work behaviors and supervisory experience. Do not list family and friends for professional references.

EMPLOYMENT VERIFICATIONS REFERENCE CHECKS AND CRIMINAL BACKGROUND CHECKS :Prior to any offers of employment FVCC conducts thorough employment verifications and reference checks and may contact organizations and individuals not listed on an applicants application or resume. Additionally FVCC conducts post-offer criminal background checks.

EQUAL EMPLOYMENT OPPORTUNITY: FVCC is an equal opportunity employer. It is FVCCs policy that all individuals are entitled to equal employment opportunities regardless of race color religion creed political ideas sex gender identity sexual orientation age marital status veterans status service in the uniformed services as defined by state and federal law physical or mental disability national origin or ancestry except as authorized by law. These protections extend to all management practices and decisions including recruitment and hiring practices appraisal systems promotions and training and career development programs as required by federal and state laws.

FVCC BOARD POLICY: The FVCC Board Policy Manual is available to review at ACCOMMODATIONS FOR PERSONS WITH DISABILITIES:FVCC provides reasonable accommodations upon request to qualified individuals with disabilities during all phases of employment including the application and selection process. No applicant will be penalized as a result of such a request.

VETERANS PREFERENCE ACT: Preference applies in hiring and provides a uniform method by which special consideration is given to qualified Veterans. Veterans Preference laws do not however guarantee Veterans a job nor do they give Veterans preference in internal actions such as promotion transfer reassignment and reinstatement. Applying for a preference is voluntary and that all information related to a preference is confidential and used only during the hiring process; the information will be maintained in a separate confidential file. To claim Veterans Preference you must complete the Veterans Preference Form (form is available at and email it along with document(s) that verify your eligibility for employment preference to . Claims for Veterans preference must be received by Human Resources prior to position closing date.

WINDFALL ELIMINATION PROVISION: Based on the Windfall Elimination Provision FVCC employment may not be covered by Social Security. To learn more about the Windfall Elimination Provision click PROCEDURE:
In order to be considered for this position applicants must apply online at paper submission of applications or resume materials are not accepted for open positions. FVCC does not retain application materials for future consideration. Additionally applicants are required to submit the following documents by uploading them to the online application:

• Letter of application indicating how you meet the minimum qualifications and detail your work experience as it relates to the positions Knowledge Skills and Abilities; and
• A current comprehensive resume or curriculum vitae; and
• Unofficial transcripts for all degrees held AND/OR Professional Certifications (if more than one transcript or certification combine and upload as one document). As a condition of employment the successful candidate will submit official transcripts for all d degrees held and applicable certifications to FVCC HR prior hire. Only transcripts from accredited institutions will be accepted.) and
• Three professional references with complete contact information must be provided on the application form. Professional references must be individuals most familiar with applicants work experience skills and work behaviors and supervisory experience. Do not list family and friends for professional references.

EMPLOYMENT VERIFICATIONS REFERENCE CHECKS AND CRIMINAL BACKGROUND CHECKS :Prior to any offers of employment FVCC conducts thorough employment verifications and reference checks and may contact organizations and individuals not listed on an applicants application or resume. Additionally FVCC conducts post-offer criminal background checks.

EQUAL EMPLOYMENT OPPORTUNITY: FVCC is an equal opportunity employer. It is FVCCs policy that all individuals are entitled to equal employment opportunities regardless of race color religion creed political ideas sex gender identity sexual orientation age marital status veterans status service in the uniformed services as defined by state and federal law physical or mental disability national origin or ancestry except as authorized by law. These protections extend to all management practices and decisions including recruitment and hiring practices appraisal systems promotions and training and career development programs as required by federal and state laws.

FVCC BOARD POLICY: The FVCC Board Policy Manual is available to review at ACCOMMODATIONS FOR PERSONS WITH DISABILITIES:FVCC provides reasonable accommodations upon request to qualified individuals with disabilities during all phases of employment including the application and selection process. No applicant will be penalized as a result of such a request.

VETERANS PREFERENCE ACT: Preference applies in hiring and provides a uniform method by which special consideration is given to qualified Veterans. Veterans Preference laws do not however guarantee Veterans a job nor do they give Veterans preference in internal actions such as promotion transfer reassignment and reinstatement. Applying for a preference is voluntary and that all information related to a preference is confidential and used only during the hiring process; the information will be maintained in a separate confidential file. To claim Veterans Preference you must complete the Veterans Preference Form (form is available at and email it along with document(s) that verify your eligibility for employment preference to . Claims for Veterans preference must be received by Human Resources prior to position closing date.

WINDFALL ELIMINATION PROVISION: Based on the Windfall Elimination Provision FVCC employment may not be covered by Social Security. To learn more about the Windfall Elimination Provision click Experience:

IC