Purchasing Manager

Purchasing Manager

The Purchasing Manager is responsible for handling and overseeing the procurement of goods and services through appropriate bidding processes to achieve optimum price value while maintaining superior quality consistent with Highgate Hotel's established control policies and procedures. The Purchasing Manager also maintains and organizes the hotel's storage facilities, ensures proper distribution, and assists in implementation of key controls associated with the procurement and accounting of goods and services.

Responsibilities include:

• Receive and inspect all deliveries for accuracy and quality.
• Verify quantities, product specifications, and pricing before accepting shipments.
• Report damaged, spoiled, or incorrect items immediately.
• Ensure perishable items meet proper temperature and food safety standards.
• Match deliveries to purchase orders and invoices.
• Enter receiving data into inventory and accounting systems accurately and timely.
• Maintain organized receiving logs and documentation for audit purposes.
• Ensure proper approvals are obtained for all deliveries.
• Label, date, and store products in designated storage areas. Ensure proper rotation (FIFO) and food safety compliance.
• Distribute goods to appropriate departments promptly.
• Maintain clean, organized, and secure storage areas.
• Assist with monthly, quarterly, and annual inventories.
• Monitor par levels and report discrepancies to Purchasing Manager or Controller.
• Support cost control initiatives by maintaining accurate records.
• Maintain safe receiving dock operations.
• Follow hotel safety protocols and company standards at all times.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• Attend all hotel required meetings and trainings.
• Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, including wearing nametags.
• Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
• Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
• Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
• Must be able to maintain confidentiality of information.
• Perform other duties as requested by management.
• Employees must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.
• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Must have the ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need.
• Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.
• Ensure that all purchases, requisitions, etc. have proper approvals and all orders are place and received in accordance with Highgate Hotel's policies and procedures.
• Ensure compliance with federal, state, and local food and beverage storage laws, regulations and codes.
• Review banquet event orders and consult with appropriate management for special requirements.
• Monitor and prepare financial reports in accordance with Highgate Hotel's requirements meeting various due dates and deadlines.

Qualifications include:

• High school diploma or equivalent required.
• 1–3 years of receiving, warehouse, or hospitality experience preferred.
• Knowledge of food handling and storage standards.
• Strong attention to detail and organizational skills.
• Basic computer proficiency (inventory or accounting systems experience preferred).
• Ability to lift up to 50–75 lbs regularly.
• Ability to work early mornings, weekends, and holidays as needed.