Archive Technician

Job Description

Job Description

Position Description: Archive Technician

Department: Justice Court

Position Grade: Part-time, Time- limited / $17

Supervisor: Court Administrator

FLSA Status: Non-exempt

Revision date: September 2026

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POSITION SUMMARY

This is a part- time position spanning approximately 480 hours, working between 14 and 18 hours per week. Under the direction of the Court Administrator and assigned court staff, the Archive Technician will follow all UCJIS regulations and procedures to review and update digital files using hard copy archived information. The Archive Technician will follow all UCJIS rules and regulations in working with confidential data while completing duties of the job.

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ESSENTIAL RESPONSIBILITIES AND DUTIES

• Complete all required training to access CJIS date, CORIS and Xchange.
• Follow identified procedures to review/ compare hard copy case files to digital files and determine what hard copy documents need to be uploaded into the digital file.
• Scan documents into appropriate digital files, following established procedures for labeling, signatures, etc.
• Complete assigned basic training in CORIS LMS system to increase knowledge and understanding of court documents. 
• Follow identified procedures to properly destroy hard copy documents once uploaded into digital files.
• Attend department staff meetings as assigned.
• Organize archive room.
• Other duties as assigned.

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MINIMUM QUALIFICATIONS AND REQUIREMENTS

EDUCATION, EXPERIENCE AND CERTIFICATIONS

• Must be at least 18 years of age. Must have High School Diploma or GED.
• Must pass UCJIS background check in addition to pre-hire background check and drug.

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NECESSARY KNOWLEDGE, SKILLS AND ABILITIES

• General knowledge of computers and software.
• Ability to maintain accurate records and to organize data and materials.
• Ability to follow written and verbal directions.
• Ability to communicate effectively both orally and in writing.
• Ability to establish and maintain an effective working relationship with court staff.
• Ability to work independently and ask questions as needed to complete tasks.
• Ability to maintain work schedule and to be prompt to work.
• Ability to maintain a professional demeanor in the work environment at all times.
• Ability to focus on detail- oriented work for long periods of time with multiple interruptions.
• Ability to multi-task and consistently generate accurate work.
• Ability to work as part of a team as well as independently.

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PHYSICAL DEMANDS OF THE ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met or will be encountered by an employee while successfully performing essential functions of this job. Reasonable accommodations may be made to enable individuals to perform essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk and hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment ranges from quiet to somewhat noisy due to many people talking at one time. The employee must be able to constantly multi-task and fluidly shift between frequent interruptions and scheduled work. Attention to detail and accuracy are critical elements of the job.

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The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description is subject to change by the employer as the needs of the employer and requirements of the job change.

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SALARY: $17.00 an hour, Part-Time, Limited Bases

OPEN UNTIL FILLED

MUST COMPLETE CITY APPLICATION

Resumes submitted without application will not be considered.

Application available on website at:

FINAL APPLICANT MUST SUBMIT TO AND PASS A DRUG SCREEN AND BACKGROUND CHECK

EQUAL OPPORTUNITY EMPLOYER

THIS ENTITY USES E-VERIFY