Accounting Associate

ABOUT US:

Villa Sport offers exciting and fulfilling career opportunities for those who thrive in a fast-paced, energizing environment. Our portfolio includes clubs across multiple states, including California, Texas, Colorado, Idaho, and Oregon. Our resort-style clubs are more than just gyms; they are communities where fitness, family, and fun come together. We are on a mission to create energizing environments where you can thrive and grow with us.

If you're a high-performing, outgoing, service-oriented superstar looking for a chance to make a difference, you've found your home. At Villa Sport, we offer a fantastic work environment, competitive wages, and a 401(k) plan with a company match of up to 4% of your compensation. Ready to join a team that's going places? Your journey starts here!


POSITION SUMMARY:

VillaSport is seeking a detail-oriented Accounting Associate to support the day-to-day financial operations of its sports clubs. This role focuses on club-level processes, member account support, transaction review, gift card and bonus card administration, contract audit reporting, and follow-up with club leadership on account-related issues. The Accounting Associate helps ensure member transactions are accurate, properly documented, and resolved in a timely manner while providing reliable support to the Accounting Manager, General Managers, and club teams.

This is a hybrid position located at our Cypress, TX athletic club Monday through Thursday with the opportunity to work remote Fridays, weekly.

COMPENSATION AND BENEFITS INCLUDE:

• Hourly, based on relevant experience to the role. Full-time hours.
• PTO.
• Benefits package.
• 401K with dollar for dollar match up to 4%.
• Complimentary club membership.
• Discounts on club products and services.

RESPONSIBILITIES INCLUDE:
• Review club-level member account activity, including discounts, promotions, adjustments, gift cards, and bonus cards, to confirm transactions are accurate and properly supported.
• Assist club teams and members with card-related questions by researching missing, delayed, or failed card activity and coordinating timely resolution.
• Prepare and maintain weekly contract audit summaries, identifying exceptions, documenting follow-up, and sharing updates with appropriate club and corporate stakeholders.
• Help monitor gift card and bonus card issuance, including validation of system activity, failed transactions, and correction requests.
• Partner with General Managers and club leadership on delinquent member account follow-up by gathering supporting details, tracking responses, and escalating unresolved items as needed.
• Maintain clear trackers, recurring task lists, and supporting documentation for club-related accounting activities.
• Research member account variances, posting issues, and operational discrepancies, providing concise summaries to the Accounting Manager for review.
• Provide administrative and accounting support for VillaSport club operations, including data entry, report preparation, documentation review, and follow-up on assigned tasks.
• Protect the confidentiality of member information, financial records, and company data.
• Complete assigned responsibilities accurately and on schedule while supporting smooth communication between corporate accounting and club teams.

QUALIFICATIONS:
• High school diploma or equivalent is required; coursework or experience in accounting, business administration, hospitality, fitness club operations, or a related field is preferred.
• Experience in an administrative, member services, accounts receivable, billing, audit support, or club operations support role is helpful.
• Strong attention to detail when reviewing member accounts, transaction records, reports, and supporting documentation.
• Ability to manage recurring tasks, follow up on open items, and meet established deadlines.
• Professional written and verbal communication skills for working with club leadership, members, and corporate departments.