Accounting Clerk

Job Description

Job Description

P40 Accounting Clerk Job Description

Job Title

Accounting Clerk

Reports To

Blake Harvey

Weekly Hours

Mon – Fri; 8am – 5pm (nights/weekends as needed)

Department

Accounting

Prepared By

Blake Harvey

Date 

11/10/2026

Accounting Clerks ensure that every check that is mailed to P40 gets to the end-destination and follows the correct procedures along the way. Clerks start the process by retrieving all checks from the mail, then handle them all the way through the posting/depositing phase. Once the clerks have scanned and uploaded all the checks to the appropriate places, they are in charge of keeping the checks for 30-90 days, at which point they will be shredded when necessary.

• Retrieve checks from the mailbox every day
• Prep the checks to match them to the rightful account/claims file
• Scan and make copies of each check
• Put together a spreadsheet to reconcile checks
• Make electronic deposits involving multiple checks/accounts, and make sure that we account for every check that comes in
• Store all checks until the appropriate date (30-90 days), then shred each check when applicable

• Objective: Clerks help guide the checks through every step of the depositing process and ensure that we have proper documentation of every check before they are shredded.
• It is expected that every check that comes into P40 is deposited in a timely manner, and that every check is properly accounted for

• Experience working at a bank or in another accounting department (preferred)
• Experience handling the depositing of checks (preferred)
• Experience in accounting or balancing deposits (preferred)

• Minimum Requirement: High School Diploma or GED
• Education in accounting/finance is a plus