Transportation Operations Assistant - Auto Auction

Job Description

Job Description

Description:

America's Auto Auction (Oklahoma)

66 N Mingo Road

Tulsa, OK 74116

Job Summary for Transportation Operations Assistant

The Transportation Operations Assistant role provides administrative and coordination support to the Transportation department by assisting with scheduling, documentation, reporting, and communication related to vehicle transport activities. This position supports daily transportation operations by maintaining accurate records, tracking deliveries, coordinating with internal teams and drivers, and ensuring documentation is completed correctly and on time. The Transportation Operations Assistant plays a key role in improving efficiency, compliance, and customer service by supporting smooth execution of transportation workflows.

Rewards for Transportation Operations Assistant

• $18.00 - $22.00 per hour, based on experience
• Monday - Friday work schedule
• Comprehensive benefits package
• Generous paid time off
• Paid holidays
• Matching 401(k)
• Growing international auction company
• Career growth potential  

Responsibilities for Transportation Operations Assistant

• Supports transportation scheduling and coordination by assisting with daily route assignments, driver communication, and delivery tracking.
• Maintains transportation documentation, including load records, delivery confirmations, pickup logs, and vehicle condition reports.
• Coordinates internally with Auction Operations, Sales, and Customer Service to ensure transportation requests and priorities are executed accurately.
• Communicates with dealers, customers, and internal stakeholders to confirm pickup/delivery details and resolve scheduling issues.
• Tracks transportation activity in systems and spreadsheets, ensuring accurate entry of route updates, delivery status, and service completion.
• Supports compliance and recordkeeping requirements, including maintaining organized files for DOT-related documentation as required.
• Assists with processing transportation-related invoices, paperwork reconciliation, and vendor documentation as assigned.
• Prepares regular reporting for leadership, including delivery performance, outstanding requests, and operational summaries.
• Supports department organization by maintaining supplies, documentation templates, and process tools used by drivers and transportation staff.
• Performs other duties as assigned.

Required Skills/Abilities for Transportation Operations Assistant

• Demonstrates strong administrative coordination and organizational skills in fast-paced operations environments.
• Communicates clearly and professionally by phone, email, and internal messaging platforms.
• Applies strong attention to detail and accuracy when maintaining documentation and transportation records.
• Demonstrates strong time management skills and ability to prioritize urgent transportation needs.
• Uses sound judgment and problem-solving skills to address scheduling conflicts and documentation issues.
• Works effectively across teams and maintains a service mindset supporting drivers and internal stakeholders.
• Demonstrates proficiency with Microsoft Office tools (Outlook, Excel, Word) and data tracking systems.
• Maintains confidentiality and professionalism when handling customer and operational information.

Education and Experience for Transportation Operations Assistant

• High school diploma or equivalent required.
• Experience in transportation, logistics, dispatch, fleet operations, or delivery coordination is a plus. 
• At least 21 years of age.
• Valid driver's license with a good driving record.
• Able to pass pre-employment screening.

Physical Requirements for Transportation Operations Assistant

• Ability to remain in a stationary position and work at a computer for extended periods.
• Ability to move throughout auction facilities, lots, and transportation areas as needed for operational oversight.
• Ability to work outdoors in varying weather conditions during transportation coordination activities.
• Ability to perform essential job duties with or without reasonable accommodation.

America’s is an Equal Employment Opportunity employer.