Advocacy Campaigns Coordinator

The Organization Responsive Gov helps policymakers find solutions that make government more efficient, accessible, and responsive to the needs of real human beings. We start with the mechanics of democracy: our key focus areas include practical pro-voter policies like Automatic Voter Registration and voter-centric election administration, structural reforms like proportional representation and state court reform, as well as efforts to modernize how state legislatures work. Then we work to make democracy meet its promises. Government should provide customer service and material benefits at every touchpoint — from health benefits, to taxes, to the DMV. If we choose to come together with our neighbors to make up a democracy, that government must deliver well enough to make us choose participation. Building on a decade of success working in partnership with state political leaders from both parties, lawmakers, NGOs, and academic leaders, Responsive Gov is a hub for policy and technical experts, organizers, and government officials working together to craft pragmatic, human-centered policies designed to make government more responsive to all of us. The Position The Advocacy Campaigns Coordinator plays a critical role in supporting a fast-moving, multi-state campaigns team. This role helps ensure advocacy work, internal requests, grants and contracts, progress reporting, and compliance-related reviews run smoothly and consistently. Reporting to the Advocacy Campaigns Manager and working closely with the Acting Chief of Advocacy Campaigns, this position is ideal for a strong project manager who is passionate about pro-voter policies and thrives on building and maintaining effective systems. The right candidate will be comfortable bringing structure and follow-through to a dynamic, campaign-focused environment. Key Responsibilities include, but are not limited to: Campaigns Systems & Tracking Maintain, optimize, and troubleshoot spreadsheets, trackers, and databases used to monitor policy fights across multiple states. Maintain and update systems that track lobbying activity, advocacy efforts, expenditures, stakeholder engagement, and other compliance-sensitive work. Support development of simple dashboards and reporting tools to track campaign progress and outcomes. Campaigns Coordination & Execution Support execution of priority state advocacy campaigns, including coordination with campaign leads, lobbyists, contractors, and coalition partners. Provide project management support for weekly campaigns related meetings, including agenda development, note-taking, and tracking next steps and follow-ups. Track key priorities, deadlines, and follow-through across campaign workstreams to keep projects moving. Help ensure campaign teams have the tools, information, and support they need to operate effectively. Campaigns Compliance & Reporting Partner with the compliance team to ensure lobbying and advocacy reporting requirements are met accurately and on time. Help ensure campaign activity is properly documented and aligned with internal and external requirements. Policy Team Support Provide project management support for policy team workstreams, including tracking priorities, timelines, and follow-through. Provide project management support for weekly policy related meetings, including agenda development, note-taking, and tracking next steps and follow-ups. Cross-Org Coordination Coordinate across Responsive Gov teams – Campaigns, Policy, Strategic Initiatives, External Affairs, Compliance, and Ops/Admin – to keep work aligned and moving forward, proactively sharing updates and identifying and resolving roadblocks. Keep shared files, resources, and communication channels (e.g. Slack) organized and up to date. The Person The Ideal Candidate is: Deeply committed to strengthening democracy and motivated by high-impact, mission-driven work. A proactive, self-directed project manager who can juggle multiple priorities, manage deadlines, and keep complex workstreams moving. Highly organized and systems-oriented, with experience building or improving processes that support efficient, compliant work. A clear, concise communicator and strong writer, able to distill complex policy or campaign information into actionable insights. Comfortable operating in fast-paced, remote environments with evolving priorities, and able to adapt quickly as needs change. A collaborative “doer” who follows through, solves problems, and helps unblock work rather than adding unnecessary process. Skilled at coordinating across diverse stakeholders, including senior leaders, policy experts, campaign leads, lobbyists, and external partners. Familiar with nonprofit, advocacy, political, or campaign environments, including an understanding of C3/C4 structures and state-level advocacy. Flexible and responsive, including willingness to support occasional time-sensitive or after-hours needs. Experience using common collaboration and project management tools, including Google Workspace, Slack, Signal, Asana, Excel, Zoom, and Airtable. Education and Experience No degree required but Bachelor’s degree preferred in Political Science, Public Policy, Government, Communications, Business, or a related field; equivalent work experience and/or certifications will also be considered. Minimum 2-3 years or cycle of experience in political campaigns, advocacy organizations, election administration, government, or fast-paced operational/project management roles. Institute for Responsive Government