Production Assistant

About Us

Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust-all around the world.

Summary

The Production Assistant (PA) is an entry-level role supporting the entire event team across all stages of production. The PA is a proactive, detail-oriented individual eager to build a career in experiential event marketing. The PA balances multiple projects under fast-paced deadlines while managing key logistics such as expense tracking, event kit shipping, and onsite execution. This role requires a positive disposition, strong communication, sharp problem-solving skills, and a collaborative, hands-on mindset, along with the ability to take direction, follow through on tasks, and travel as needed. The position is eligible to work a hybrid schedule based out of one of the following areas:

• Dallas, TX

• Philadelphia, PA

• Detroit, MI

• Fort Wayne, IN

• Las Vegas, NV

Essential Duties & Responsibilities

Project Support & Administration

• Support the planning and delivery of assigned projects

• Manage administrative tasks

• Order and manage event kit inventory as well as pack and ship event kits

• Assist with presentations

• Tracking and coding of expenses

• Purchasing and tracking amenities

• Coordinate credit card authorization forms with Event Operations team

• Miscellaneous office-related tasks (errands, etc. as needed)

• Primary organizational support to Project and Workstream Leads○ Track project hours utilization○ Manage project folders and event files (Drive, Microsoft applications)○ Take detailed notes during internal and client meetings; capture action items as needed

• Maintain vendor W9s, NDAs, and COIs

• Assist with Vendor & Freelancer Travel

Onsite Support

• Onsite PA & Runner roles on projects○ Item pickup at Target, Home Depot, IKEA, Best Buy, etc.○ Shopping for assigned items○ Collaborating with Project Coordinators on team needs and pickup assignments○ Detailed record keeping of purchases and expenses○ Coffee runs

• Support event onsite○ Unpacking and sorting decor items○ Graphics placement support○ Unpacking and sorting amenities for distribution○ Unpacking and sorting activity gear, sporting equipment, giveaways and swag○ Repacking and shipping any remaining items

• Contribute to process for event readiness

Education & Experience

• Bachelor's degree or equivalent practical experience

• 0-1 years of event experience

• Must posess a valid Driver's License

• Familiar with G Suite, Box, Microsoft Office & Airtable

• Energetic self-starter with drive and dedication

• Ability to take direction and follow through on assigned tasks

• Problem-solving mentality

• Strong written and verbal communication skills

• Continuous follow-up and follow-through on projects

• Relationship building and professional skills

• Strong client service orientation

• Ability to thrive in a fast-paced environment

• Motivated, positive attitude, and results-oriented mindset

• Strong teamwork ethic, with the ability to work independently and collaboratively

• Ability to take direction and receive feedback well

• Comfort juggling multiple tasks and shifting priorities

Travel Requirements

Travel 25% to 50%

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Medical, Dental, Vision Insurance

• Tuition Reimbursement

• Paid Parental Leave

• Life, Accident and Disability

• Retirement with Company Match

• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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