Commercial Real Estate Marketing & Listing Coordinator

Job Description

Job Description

The Position

We're looking for an organized, detail-oriented, and motivated Commercial Real Estate Marketing & Listing Coordinator to join our Seattle office.

This is a key role working directly with our brokers and leadership team to bring commercial real estate listings to market and support our brokerage and marketing efforts. You'll have significant ownership of the listing and marketing process, using Adobe InDesign, AI, and other modern tools to efficiently produce high-quality property marketing materials and campaigns.

Key Responsibilities

• Coordinate the launch and ongoing marketing of commercial real estate listings
• Create and customize high-quality marketing materials in Adobe InDesign , including offering memorandums, proposals, flyers, postcards, maps, and presentations
• Draft and prepare Exclusive Listing Agreements and related listing documentation
• Enter, update, and maintain listings across CBA, NWMLS, CoStar, and other industry platforms
• Conduct property, neighborhood, demographic, and market research
• Coordinate email marketing, direct-mail campaigns, photography, signage, and other listing needs
• Manage company social media accounts and website/property updates
• Ensure listings and marketing materials comply with applicable brokerage and industry requirements
• Maintain organized marketing files, templates, and company collateral
• Track broker licensing and related documentation
• Assist with purchase and sale agreements, leases, and other transaction documents
• Provide general brokerage and administrative support as needed
• Provide Notary services or obtain a Notary commission after hire

What We're Looking For

• Strong proficiency with Adobe InDesign is required
• 2+ years of experience in marketing, commercial real estate, brokerage support, transaction coordination, or a similar professional role preferred
• Strong design skills and an eye for polished, professional marketing materials
• Comfortable using AI and other modern technology tools to improve efficiency, streamline workflows, and enhance marketing content and materials
• Excellent organization and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Experience with Adobe Creative Suite, particularly Photoshop and Acrobat, is a plus
• Professional, dependable, proactive, and team-oriented
• Commercial real estate experience is preferred but not required
• Experience with CBA, NWMLS, CoStar, or commercial real estate marketing is a major plus

Compensation & Benefits

• $30–$35/hour + bonuses , depending on experience
• Full-time position
• Health benefits
• Employer-funded retirement benefits
• Paid time off and holidays
• Established, collaborative, team-oriented work environment
• Opportunity to work directly with experienced commercial real estate professionals and gain broad exposure to investment sales, leasing, marketing, and transactions
• Opportunity for professional growth and increased responsibility over time

Why Westlake?

We're a locally established firm with 50 years of history and an entrepreneurial, collaborative culture. This isn't a narrowly defined marketing position. You'll work directly with our brokerage team, take ownership of important projects, and play a meaningful role in how we market properties and serve our clients.

We're looking for someone who wants to become an important part of our team and grow with Westlake over the long term.

50 years of integrity, insight, and experience form the foundation of Westlake Associates.

If you're organized, resourceful, interested in commercial real estate, and ready to take ownership of a fast-moving role, we'd like to hear from you.

Please submit your resume along with a brief introduction outlining your relevant experience and interest in joining Westlake Associates.

\nCompany Description

Serving Washington State since 1975, Westlake Associates is a full-service commercial real estate firm specializing in multifamily and commercial investment properties. Over our 50-year history, we have built a strong reputation in Investment Property Sales, Commercial Leasing, Property Management, and comprehensive real estate services.




We operate as a team and leverage the experience and resources of our entire firm to provide exceptional service to our clients.

Company Description

Serving Washington State since 1975, Westlake Associates is a full-service commercial real estate firm specializing in multifamily and commercial investment properties. Over our 50-year history, we have built a strong reputation in Investment Property Sales, Commercial Leasing, Property Management, and comprehensive real estate services.\r\n \r\nWe operate as a team and leverage the experience and resources of our entire firm to provide exceptional service to our clients.